Clinic Operations Leader (Medical Office Manager)

GI Alliance; Virginia (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

GI Alliance seeks an experienced Office Manager to oversee clinic operations and staff. You will manage daily office functions, schedule physicians, and coordinate with practice managers and providers to improve efficiency.

The role requires strong knowledge of medical terminology, CPT/ ICD-10 coding, and billing practices, with attention to policy and personnel management. Travel between locations is expected.

Qualifications

• Bachelor's degree is preferred.
• 3–5 years medical office management experience; GI or internal medicine preferred.

Responsibilities

• Manage daily operations, efficiency, and productivity of the office.
• Provide daily oversight and guidance to employees.
• Write monthly schedules for the Physicians and Mid-Levels.
• Direct monthly meetings with Physicians to discuss office operations.
• Conduct monthly meetings with staff on office policy and procedure changes.
• Attend monthly meetings with Practice Managers within the organization.
• Meet with referring Physicians to increase business.
• Assist patients with office, facility, and Anesthesia billing issues.
• Resolving patient issues in-person or over the phone.
• Work closely with Endoscopy Centers: efficiency reporting and staffing needs.
• Prepare monthly reports for office and facility utilization to maximize efficiency and productivity.
• Maintain Physician numbers to meet HITECH and AGA requirements.
• Review résumés and interview applicants for staffing needs.
• Retain employee files to document data, references, compensation, benefits, payroll, attendance, performance reviews, termination date/reason.
• Support staff when staffing shortage: phones, chart prep, scheduling, and rooming patients.
• Credentialing for all provider hospitals and surgery centers.
• Ensure correct billing for outpatient and inpatient charges for providers.
• Ensure provider licenses are renewed in a timely manner and current at all times.
• Travel between locations as needed.
• Perform other duties as assigned

Skills

Medical office management

CPT ICD-10 coding

Medical terminology

Insurance practices

Staff training

Scheduling

Communication

Education

Bachelor's degree

Job description

GI Alliance seeks an experienced Office Manager to oversee clinic operations and staff. You will manage daily office functions, schedule physicians, and coordinate with practice managers and providers to improve efficiency.

The role requires strong knowledge of medical terminology, CPT/ ICD-10 coding, and billing practices, with attention to policy and personnel management. Travel between locations is expected.