Clinic Office & Scheduling Assistant

Fresenius Medical Care; Madison (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Fresenius Medical Care is seeking a Secretary/Receptionist to provide general clerical support in our Madison, Wisconsin office. You will assist with scheduling, maintain calendars, greet visitors, and manage filing systems while supporting management with meetings and administrative tasks.

The role requires 1–2 years of related experience, strong knowledge of office procedures, and proficiency in Microsoft Office.

Qualifications

• 1-2 years of related experience.
• Knowledge of office procedures.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills.
• Pleasant telephone manner.

Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Skills

Office procedures

Interpersonal skills

Communication skills

Telephone manners

Education

High School Diploma

Tools

Microsoft Office

Job description

Fresenius Medical Care is seeking a Secretary/Receptionist to provide general clerical support in our Madison, Wisconsin office. You will assist with scheduling, maintain calendars, greet visitors, and manage filing systems while supporting management with meetings and administrative tasks.

The role requires 1–2 years of related experience, strong knowledge of office procedures, and proficiency in Microsoft Office.