Clinic Front Desk & Admin Coordinator

Fresenius Medical Care; Kailua (HI); On-site; USD 23,000 - 39,000; Full time

Job summary

Fresenius Medical Care is seeking an administrative assistant/receptionist to be the welcoming face of the clinic, handling front desk duties and coordinating patient appointments. The role supports patient scheduling, records management, and administrative tasks to keep the clinic running smoothly.

The ideal candidate will have a High School Diploma or GED, strong MS Office skills, and excellent communication. This is a full-time on-site position in Hawaii, with a patient-focused environment.

Qualifications

• Knowledge of standard office procedures.
• Proficiency with Microsoft Office applications.
• Ability to adapt to supporting software applications.
• Maintains professional attitude and appearance.
• Strong written and verbal communication skills.
• Resourceful and proactive when issues arise.
• Solid organizational skills.
• Multitasking and time-management with task prioritization.
• Customer service attitude.

Responsibilities

• Answering telephone calls and routing to the right person.
• Greet patients and guests professionally.
• Maintain a professional reception/waiting area.
• Distribute incoming mail and manage admissions-related signatures.
• Ensure patient confidentiality is maintained.
• Coordinate scheduling and registration tasks per location needs.
• Assist with medical records processing and travel coordination.

Skills

Office procedures

Microsoft Office

Adaptability to software

Professional appearance

Written and verbal communication

Resourceful and proactive

Organization skills

Multitasking

Customer service attitude

Education

High School Diploma or GED

Job description

Fresenius Medical Care is seeking an administrative assistant/receptionist to be the welcoming face of the clinic, handling front desk duties and coordinating patient appointments. The role supports patient scheduling, records management, and administrative tasks to keep the clinic running smoothly.

The ideal candidate will have a High School Diploma or GED, strong MS Office skills, and excellent communication. This is a full-time on-site position in Hawaii, with a patient-focused environment.