Clinic Administrative Assistant

Fresenius Medical Care; Columbia (SC); On-site; USD 35,000 - 45,000; Full time

Job summary

A health care company is seeking an Administrative Assistant to provide secretarial and administrative support. The role involves maintaining filing systems, preparing correspondence, and organizing travel arrangements. Ideal candidates will have a High School Diploma, 1-2 years of relevant experience, and proficiency in Microsoft Office. The position requires strong communication skills and the ability to handle confidential information. The company supports a drug-free workplace and encourages diverse applications.

Qualifications

• 1-2 years of related experience in administrative support.
• Ability to communicate effectively and handle confidential information.
• Experience in managing calendars and organizing meetings.

Responsibilities

• Provide secretarial and administrative support under general supervision.
• Maintain filing system and records management.
• Prepare memos, correspondence, and reports.
• Organize travel arrangements and manage expenses.
• Serve as a contact point for internal departments.

Skills

Knowledge of business & technical vocabulary

Familiarity with standard business concepts

Basic reasoning and analytical skills

Proficiency in Microsoft Office

Organizational operations & procedures

Professional front office etiquette

Education

High School Diploma

Specialized secretarial training

Job description

Overview

PURPOSE AND SCOPE: Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PURPOSE AND SCOPE: Executes secretarial and administrative assignments of a confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

Responsibilities

• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
• Sets up and maintains official department filing system, records management, databases.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external).
• Organizes travel arrangements and completes expense reports.
• Interfaces with various levels of management across organizations and with external customers.
• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Physical Demands and Working Conditions

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision

None

Education

High School Diploma required, some specialized secretarial training preferred.

Experience and Required Skills

Minimum 1 – 2 years of related experience.

• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning and analytical skills.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
• Proficient in organizational operations & procedures.
• Experience handling incoming phone calls; remains professional at all times; front office etiquette.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans