Client Services Reception & Admin Specialist

Intellibee; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Long-Term Stability

Comprehensive Health Coverage

Future Planning (401k)

Green Card assistance

Job summary

IntelliBee in Tulsa, OK is seeking an organized administrative assistant to be the first point of contact for callers, visitors, and deliveries, handling calls, mail, faxes, and office tasks with discretion. This role supports staff and client services, processes referrals, shipments, and materials, and helps prepare outreach materials for community events and field staff.

The position emphasizes confidentiality, reliability, and proactive initiative, with opportunities for growth within a

Qualifications

• Excellent customer service.
• Strong phone and computer skills.
• Ability to use email.
• Strong interpersonal skills.
• Self-starter with initiative.

Responsibilities

• Operate a multi-line telephone system, answer calls, route to staff, take messages.
• Receive referral information, complete forms, send to Program Manager.
• Assist with mailings for support groups and client-service programs.

Skills

Customer service

Phone skills

Interpersonal skills

Self-starter

Email proficiency

Tools

Telephone system

Job description

IntelliBee in Tulsa, OK is seeking an organized administrative assistant to be the first point of contact for callers, visitors, and deliveries, handling calls, mail, faxes, and office tasks with discretion. This role supports staff and client services, processes referrals, shipments, and materials, and helps prepare outreach materials for community events and field staff.

The position emphasizes confidentiality, reliability, and proactive initiative, with opportunities for growth within a