Caring Administrative Assistant - Front Desk & Support

Sunbeam Family Services, Inc.; Oklahoma City (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

Sunbeam Family Services, Inc. is seeking an Administrative Assistant to support daily front desk operations, greet visitors, answer calls, and coordinate appointments in a warm and organized environment.

The role emphasizes high-quality customer service, confidentiality, and teamwork, with the ability to communicate clearly in English and Spanish when needed. The position is based at an Oklahoma City location and may require some after-hours coverage.

Qualifications

• High school diploma or GED required.
• Associate’s Degree or continuing education credits in related field preferred.
• Six months reception or customer service experience.

Responsibilities

• Greet and direct visitors.
• Answer, screen and forward incoming phone calls.
• Maintain front desk, waiting area and materials.
• Process mail and deliveries.
• Assist with scheduling and appointments.
• Manage office supplies and inventory.
• Document actions and needs using spreadsheets and other tools.
• Maintain confidentiality and security at the front desk.

Skills

Caring attitude

English proficiency

Cultural sensitivity

Customer service

Effective communication

Computer skills

Bilingual

Driver's license

Time management

Team player

Travel readiness

Education

High school diploma or GED

Associate degree or continuing education

Tools

Microsoft Office

Database software

Job description

Sunbeam Family Services, Inc. is seeking an Administrative Assistant to support daily front desk operations, greet visitors, answer calls, and coordinate appointments in a warm and organized environment.

The role emphasizes high-quality customer service, confidentiality, and teamwork, with the ability to communicate clearly in English and Spanish when needed. The position is based at an Oklahoma City location and may require some after-hours coverage.