Client Relations - Legal Billing Coordinator

Gottlieb and Greenspan; Fair Lawn (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Employer-paid health insurance

401(k) with Safe Harbor contributions

Profit sharing

Cash balance plan

Competitive PTO & paid holidays

Earned sick leave

Friendly, team-focused culture

Job summary

Gottlieb & Greenspan, a boutique law firm in Bergen County, seeks a Client Relations Coordinator to support the financial operations of its healthcare-focused practice. You will track settlements, monitor payment status, and prepare billing summaries for internal teams and clients.

The role requires strong attention to detail, 2–4 years in client billing or AR, and proficiency with Excel and Salesforce. You’ll communicate with Insurance Relations, maintain accurate records, and assist with ad

Qualifications

• Associate’s or bachelor’s degree in Finance, Business, Accounting, or Legal Studies preferred.
• 2–4 years of experience in client billing, accounts receivable, or insurance claims; healthcare or law firm exposure a plus.
• Working knowledge of EOBs, settlements, reimbursements, or recovery processes.
• Strong communication, organization, and follow-up skills.
• Excellent customer service and interpersonal skills.

Responsibilities

• Track and manage client accounts with outstanding settlements, awards, or reimbursements.
• Monitor payment status and follow up with internal stakeholders, teams or departments.
• Prepare billing summaries, reports, and documentation for internal teams and clients.
• Communicate with Insurance Relations to follow up on delayed or disputed payments.
• Flag and elevate unresolved or complex issues to the Finance Supervisor or legal team.
• Maintain clear, accurate records of communications and account activity.
• Support ad hoc reporting and administrative tasks related to client accounts and finance operations.

Skills

Client billing

Accounts receivable

Insurance claims

Communication

Organization

Follow-up

Education

Associate’s or bachelor’s degree in Finance, Business, Accounting, or Legal Studies

Tools

Excel

Salesforce

Job description

About the job

We are Gottlieb & Greenspan — a growing boutique law firm in Bergen County with a collaborative team and a workplace grounded in our core values: we are ethical, respectful of all people, accountable, positive and fun, driven,and committed to excellence.

We are seeking a Client Relations Coordinator to support the financial operations of our healthcare focused legal practice. This role sits at the intersection of finance, law, and client service. You will assist with tracking settlements, awards, and reimbursements, support internal teams with account level information, and help ensure records and reporting remain accurate and organized. If you are detail oriented, proactive, and enjoy supporting matters through to resolution, this role offers meaningful exposure to both legal and financial workflows.

What You’ll Do

• Track and manage client accounts with outstanding settlements, awards, or reimbursements.
• Monitor payment status and follow up with internal stakeholders, teams or, departments.
• Prepare billing summaries, reports, and documentation for internal teams and clients.
• Communicate with Insurance Relations to follow up on delayed or disputed payments.
• Flag and elevate unresolved or complex issues to the Finance Supervisor or legal team.
• Maintain clear, accurate records of communications and account activity.
• Support ad hoc reporting and administrative tasks related to client accounts and finance operations.

What You Bring

• Associate’s or bachelor’s degree in Finance, Business, Accounting, or Legal Studies preferred
• 2–4 years of experience in client billing, accounts receivable, or insurance claims (experience in a law firm or healthcare setting is a plus)
• Working knowledge of EOBs, settlements, reimbursements, or recovery processes
• Strong communication, organization, and follow-up skills
• Proficiency with Excel and Salesforce
• Strong analytical and organizational skills with exceptional attention to detail.
• Excellent customer service and interpersonal skills.

Hiring Range:

$55,000-$65,000 / year, commensurate with experience

Perks and Benefits Include:

• 100% employer paid for Medical, Dental, Vision and Life Insurance for employees
• 401(k) with Employer Safe Harbor Contributions
• Profit Sharing
• Cash Balance Plan
• Competitive PTO & Paid Holidays
• Earned Sick Leave
• Friendly, team-focused culture where your work matters

Visit us at www.gottliebandgreenspan.com to learn more!

Gottlieb & Greenspan is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, age, or any other protected status under applicable federal, state, or local laws.