Client Operations Coordinator (Part-Time)

Prism Haus; United States; Remote; USD 3,000 - 4,000; Part time

Benefits offered by this job

Remote work

Flexible schedule

Low time commitment

Job summary

Prism Haus is seeking a highly organized Client Operations Coordinator to oversee client delivery workflows. This part-time, remote role focuses on monitoring activities, tracking deadlines, and ensuring smooth transitions between team members without handling strategy or content creation.

You’ll work primarily with HoneyBook, Trello and Voxer to keep projects moving, follow up on approvals, and coordinate client meetings. Ideal for someone who loves checklists and accountable follow-through.

Qualifications

• Strong organizational skills with attention to detail.
• Proactive communication and follow-up to keep projects on track.
• Experience coordinating client workflows or project boards.
• Able to manage multiple tasks and move deliverables forward.

Responsibilities

• Monitor active client workflows using HoneyBook, Trello and Voxer.
• Keep Trello boards accurate and up-to-date.
• Track approvals, deadlines and deliverables; follow up as needed.
• Coordinate client meetings and Content Days; ensure smooth handoffs between team members.
• Identify bottlenecks early and suggest simple process improvements.

Skills

Organizational skills

Attention to detail

Follow-up

Project coordination

Communication

Tools

HoneyBook

Trello

Voxer

Job description

Client Operations Coordinator
(Part-Time)

Part-Time | Remote | Flexible | $300/month

THE ROLE

Prism Haus is looking for a highly organized, proactive Client Operations Coordinator to become the checks-and-balances person behind our client delivery process.

This isn’t a traditional assistant role, and we don’t need someone sitting at a computer for eight hours a day. We need someone who can consistently keep eyes on our active client workflows and answer:

What needs to happen next? Who owns it? When is it due? Did it happen?

You’ll work primarily inside HoneyBook, Trello and Voxer to monitor projects, follow up on deadlines, track approvals, coordinate scheduling and make sure work moves smoothly from one person to the next.

Monitoring active client projects, timelines and deadlines

Keeping Trello accurate and current

Tracking forms, approvals and deliverables

Following up with clients and team members

Coordinating client meetings and Content Days

Making sure completed work moves to the next person

Monitoring recurring monthly workflows

Catching bottlenecks before they become problems

Keeping track of what’s waiting on the client, team or CEO

Improving simple checklists/processes as needed

Escalating only the things that genuinely require CEO involvement

You are not responsible for client strategy, social media creation, graphic design or video editing. Your job is to make sure the people responsible for those things know what needs to happen and when—and that it actually happens.

You’re naturally organized. You notice when something has been forgotten. You don’t mind following up. You love a good checklist or project board. You’re comfortable holding people accountable without being weird about it. You solve what you can before asking for help.

Most importantly, you don’t need someone constantly checking behind you.

We want someone who gets genuine satisfaction from being able to say:

“It’s handled.”

DETAILS

• Compensation: $300/month flat retainer
• Time Commitment: Approximately 2–3 hours/week
• Location: Remote
• Schedule: Flexible + primarily asynchronous
• Tools: HoneyBook, Trello + Voxer

Some weeks will require very little time; others may require more depending on client activity. This is an outcome-based role rather than a traditional hourly position.

As our client volume and the responsibilities of the role grow, we’ll revisit scope and compensation.