EXECUTIVE ASSISTANT

Becky Heller Co; United States; Remote; USD 21,000 - 34,000; Part time

Job summary

Becky Heller Co. provides virtual assistant, marketing, content and automation support to entrepreneurs and small business owners across the United States.

This remote role offers flexible hours and opportunities for growth, beginning at approximately up to 20 hours per week with potential for more over time. The ideal candidate is self-motivated, detail-driven, and excels in a fast-paced, client-first environment.

Qualifications

• Must be available during normal U.S. business hours.
• Proven ability to meet deadlines with minimal supervision.
• Detail-oriented with strong proofreading and grammar.
• Experience supporting sales/marketing or client-facing teams.
• Familiarity with Canva, Asana, Project Broadcast, Go High Level, Skipio, and Google Workspace.

Responsibilities

• Customize and send monthly emails on behalf of Sales Directors.
• Ensure communication is personalized, professional, and aligned with client goals.
• Proofread content for accuracy and consistency.
• Create celebratory Facebook posts highlighting team wins, milestones, and achievements.
• Schedule and organize content as needed.
• Maintain brand consistency and attention to detail.
• Manage recurring client tasks and deadlines within Asana.
• Monitor assigned projects and ensure timely completion.
• Communicate project updates and progress with team members; maintain accurate client records.
• Follow documented processes and standard operating procedures.
• Assist with client onboarding and administrative tasks as assigned.
• Provide support for special projects and initiatives.
• Identify opportunities to improve efficiency and streamline processes.
• Attend weekly team meetings.
• Communicate proactively regarding workload, deadlines, and project status.
• Collaborate with team members to provide exceptional client support.

Skills

Attention to detail

Time management

Communication

Proactive problem-solving

Independent work

Client-focused

Deadline-driven

Confidentiality

SOP adherence

Grammarly & proofreading

Tools

Canva

Asana

Project Broadcast

Go High Level

Skipio

Google Workspace

Job description

About Becky Heller Co:

Becky Heller Co. provides virtual assistant, marketing, content, and automation support to entrepreneurs and small business owners across the United States. Our mission is to help clients streamline their businesses, save time, and focus on what they do best.

This is a remote position with flexible hours and opportunities for growth. The role will begin at approximately up to 20 hours per week, with the potential for additional hours and responsibilities over time.

Ideal Candidate:

The ideal candidate is self-motivated, detail-driven, and thrives in a fast-paced, client-first environment. They anticipate needs, take ownership of their work, consistently meet deadlines, communicate proactively, and solve problems before they become roadblocks. This individual understands that client commitments depend on timely execution and treats deadlines as firm commitments. They prioritize delivering timely, high-quality support and ensure each client feels like a top priority. They are resourceful, confident in their ability to problem-solve independently, and committed to delivering excellence without constant oversight. When challenges arise, they communicate early, identify solutions, and take proactive steps to keep projects on track. Must be available during normal U.S. business hours for communication and deadlines.

Qualifications & Skills:

• Exceptional attention to detail, with a sense of urgency toward client needs
• Ability to manage multiple client accounts and adapt quickly to shifting priorities
• Strong organizational and time management skills
• Strong problem-solving skills, with a proactive mindset—able to find solutions and take action independently
• Excellent verbal and written communication skills
• Friendly, professional, and client-focused demeanor
• Process-oriented mindset with strong problem-solving skills
• Strong grammar and proofreading abilities
• Tech-savvy, resourceful, and a quick learner
• Ability to work independently and proactively
• Strong time management skills and ability to prioritize completing deadlines
• High level of accountability and follow-through, ensuring tasks are completed on time without micromanagement
• Ability to maintain confidentiality and discretion
• Ability to follow established systems and SOPs while also identifying opportunities for improvement
• Comfortable giving and receiving feedback
• Comfortable learning and utilizing new software platforms
• Reliable internet connection and dedicated workspace
• Ability to anticipate client needs and act before being asked.
• Proven track record of consistently meeting deadlines and managing completing priorities. Meeting deadlines is an essential requirement of this role.

Job Responsibilities:

• Customize and send monthly emails on behalf of Sales Directors
• Ensure communication is personalized, professional, and aligned with client goals
• Proofread content for accuracy and consistency
• Create celebratory Facebook posts highlighting team wins, milestones, and achievements
• Schedule and organize content as needed
• Maintain brand consistency and attention to detail
• Manage recurring client tasks and deadlines within Asana
• Monitor assigned projects and ensure timely completion
• Communicate project updates and progress with team membersMaintain accurate client records and information
• Follow documented processes and standard operating procedures
• Assist with client onboarding and administrative tasks as assigned
• Provide support for special projects and initiatives
• Identify opportunities to improve efficiency and streamline processes
• Attend weekly team meetings
• Communicate proactively regarding workload, deadlines, and project status
• Collaborate with team members to provide exceptional client support

Preferred Qualifications:

• Experience supporting sales, marketing, or customer-facing teams
• Familiarity with Canva, Asana, Project Broadcast, Go High Level, Skipio, and Google Workspace
• Previous experience as a virtual assistant, executive assistant, or administrative assistant
• Experience with network marketing and/or direct sales

Success in this Role:

Success in this role includes consistently completing assigned tasks on time, communicating proactively about potential obstacles, and maintaining a high level of reliability for both clients and team members.

Job Compensation:

Compensation is based on availability, experience and client assignments.