Client-Focused Front Desk & Admin Coordinator

Four Corners Legacy Law; Town of Chatham (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Simple IRA Plan with 3% company match

Paid Time Off

Job summary

Four Corners Legacy Law seeks a friendly, organized receptionist/administrative assistant to greet visitors, handle calls, manage calendars, and prepare files in a busy, client-focused environment in Chatham, NY. You’ll support team members with data entry, proofreading, and document handling, while keeping the office running smoothly.

The role requires experience in professional services or related settings, strong communication, and the ability to lift up to 50 pounds.

Qualifications

• Associates degree or higher.
• 3-years of experience as a receptionist, administrative assistant, guest service specialist, or similar office or service position preferred.
• Comfortable taking telephone calls and mitigating stressful situations.
• Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills.
• Proficient computer skills and knowledge of Microsoft Office Suite, Adobe Acrobat Pro and CRMs.
• Valid driver’s license, reliable vehicle, and safe driving record.
• Must be able to go up and down stairs, and lift 50 pound boxes.

Responsibilities

• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information.
• Answer phone calls and emails and communicate relevant information to the appropriate parties.
• Schedule appointments and ensure the business calendar is accurate and up-to-date.
• Manage incoming and outgoing mail and handle deliveries.
• Processes new client information and prepare files.
• Maintain physical and e-file file system.
• Run occasional errands (e.g. Post Office, Bank, Office Supplies).
• Proofread documents for formatting and typographical errors (Microsoft Office and Adobe Acrobat Pro experience Required).
• Organize, copy, tab, scan, print, and collate physical documents.
• Manage the breakroom, including preparing coffee for team and clients, re-stocking necessities, keeping the kitchen tidy, shredding, ensuring trash is taken out on the appropriate pick up day.
• Working with the team to ensure the best possible results and client experience.
• Provide administrative support to other team members with data entry, paperwork, photocopying, etc.

Skills

Interpersonal skills

Organizational skills

Customer service

Verbal communication

Lift 50 pounds

Driver’s license

Education

Associates degree or higher

Tools

Microsoft Office Suite

Adobe Acrobat Pro

CRMs

Job description

Four Corners Legacy Law seeks a friendly, organized receptionist/administrative assistant to greet visitors, handle calls, manage calendars, and prepare files in a busy, client-focused environment in Chatham, NY. You’ll support team members with data entry, proofreading, and document handling, while keeping the office running smoothly.

The role requires experience in professional services or related settings, strong communication, and the ability to lift up to 50 pounds.