Receptionist

Four Corners Legacy Law; Town of Chatham (NY); Sur place; USD 42 000 - 52 000; Plein temps

Avantages offerts par ce poste

Health Insurance

Simple IRA Plan with 3% company match

Paid Time Off

Résumé du poste

Four Corners Legacy Law seeks a friendly, organized receptionist/administrative assistant to greet visitors, handle calls, manage calendars, and prepare files in a busy, client-focused environment in Chatham, NY. You’ll support team members with data entry, proofreading, and document handling, while keeping the office running smoothly.

The role requires experience in professional services or related settings, strong communication, and the ability to lift up to 50 pounds.

Qualifications

• Associates degree or higher.
• 3-years of experience as a receptionist, administrative assistant, guest service specialist, or similar office or service position preferred.
• Comfortable taking telephone calls and mitigating stressful situations.
• Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills.
• Proficient computer skills and knowledge of Microsoft Office Suite, Adobe Acrobat Pro and CRMs.
• Valid driver’s license, reliable vehicle, and safe driving record.
• Must be able to go up and down stairs, and lift 50 pound boxes.

Responsabilités

• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information.
• Answer phone calls and emails and communicate relevant information to the appropriate parties.
• Schedule appointments and ensure the business calendar is accurate and up-to-date.
• Manage incoming and outgoing mail and handle deliveries.
• Processes new client information and prepare files.
• Maintain physical and e-file file system.
• Run occasional errands (e.g. Post Office, Bank, Office Supplies).
• Proofread documents for formatting and typographical errors (Microsoft Office and Adobe Acrobat Pro experience Required).
• Organize, copy, tab, scan, print, and collate physical documents.
• Manage the breakroom, including preparing coffee for team and clients, re-stocking necessities, keeping the kitchen tidy, shredding, ensuring trash is taken out on the appropriate pick up day.
• Working with the team to ensure the best possible results and client experience.
• Provide administrative support to other team members with data entry, paperwork, photocopying, etc.

Connaissances

Interpersonal skills

Organizational skills

Customer service

Verbal communication

Lift 50 pounds

Driver’s license

Formation

Associates degree or higher

Outils

Microsoft Office Suite

Adobe Acrobat Pro

CRMs

Description du poste

Are you a talented multitasker who loves interacting with people? Would you love to help families in our community do the right thing for the people they love? Have you worked in a professional services, hospitality or healthcare environment? Are you self-motivated, easy to get along with, drama-free, and detail oriented? If so, you might be the key team member we are seeking.

Responsibilities

• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information.
• Answer phone calls and emails and communicate relevant information to the appropriate parties.
• Schedule appointments and ensure the business calendar is accurate and up-to-date.
• Manage incoming and outgoing mail and handle deliveries.
• Processes new client information and prepare files.
• Maintain physical and e-file file system.
• Run occasional errands (e.g. Post Office, Bank, Office Supplies).
• Proofread documents for formatting and typographical errors (Microsoft Office and Adobe Acrobat Pro experience Required).
• Organize, copy, tab, scan, print, and collate physical documents.
• Manage the breakroom, including preparing coffee for team and clients, re-stocking necessities, keeping the kitchen tidy, shredding, ensuring trash is taken out on the appropriate pick up day.
• Working with the team to ensure the best possible results and client experience.
• Provide administrative support to other team members with data entry, paperwork, photocopying, etc.

Qualifications

• Associates degree or higher.
• 3-years of experience as a receptionist, administrative assistant, guest service specialist, or similar office or service position preferred.
• Comfortable taking telephone calls and mitigating stressful situations.
• Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills.
• Proficient computer skills and knowledge of Microsoft Office Suite, Adobe Acrobat Pro and CRMs.
• Valid driver’s license, reliable vehicle, and safe driving record.
• Must be able to go up and down stairs, and lift 50 pound boxes.

Benefits

• Competitive Salary: $20-25 per hour based on experience, with performance-based bonuses.
• Location: Chatham, NY; In-Office
• Hours: 40 hours per week, typical business hours.
• Health Insurance: contribution to support your well-being.
• Simple IRA Plan with 3% company match.
• Paid Time Off to maintain work-life balance.

Professional Development Opportunities

to support your growth.

Four Corners Legacy Law is an entrepreneurial estate planning law firm with a mission of making the lives of families and small business owners better. We want to be known for providing next level estate planning that ensures all a family’s wealth, not just its financial assets, get transferred properly, and by building a life-long relationship with our clients and their family. Our focus is very client-centric.