Client-Facing Office Support & Admin Specialist

Widseth, Smith, Nolting & Associates Inc.; Minnesota; On-site; USD 37,000 - 54,000; Full time

Job summary

Widseth, Smith, Nolting & Associates Inc. is seeking an Office Support Specialist to be the first point of contact for clients and visitors, providing professional reception and general administrative support.

The role focuses on coordinating mail, office supply orders, meeting logistics, and assisting project managers with administrative duties, while maintaining a welcoming, organized office environment.

Qualifications

• Proven work experience in a similar role.
• Strong customer service orientation for internal and external clients.
• Solid written and verbal communication skills.
• Demonstrated organizational and prioritization abilities.
• Proficiency with MS Office Suite and general office equipment.
• Willingness to learn and adapt to changing directions.

Responsibilities

• Provide general reception support, answer and route calls, greet clients and guests.
• Handle incoming mail and shipments, coordinate courier services and mail distribution.
• Oversee daily office operations and maintain ready-to-use equipment.
• Coordinate office supplies and on-demand ordering.
• Assist with project administrative tasks, meeting coordination, notes, and documentation.
• Support vendor invoices processing and basic accounting routines.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Time management

Tools

MS Office Suite

Phone systems

Printers/Fax

Job description

Widseth, Smith, Nolting & Associates Inc. is seeking an Office Support Specialist to be the first point of contact for clients and visitors, providing professional reception and general administrative support.

The role focuses on coordinating mail, office supply orders, meeting logistics, and assisting project managers with administrative duties, while maintaining a welcoming, organized office environment.