Front Desk & Admin Specialist - Client-Focused Support

Mowery Entertainment; Lincolnshire (IL); On-site; USD 38,000 - 48,000; Full time

Job summary

Mowery & Schoenfeld, LLC is seeking a detail-oriented Administrative Assistant / Receptionist to be the first point of contact for clients and visitors in our Lincolnshire, IL office. You will manage reception, mail, shipping, billing support, and records, while coordinating with multiple staff to ensure smooth office operations.

Ideal candidates have strong communication, organization, and multitasking skills, with proficiency in Outlook, Excel and Word, and the ability to work independently or

Qualifications

• Proficiency with Microsoft Outlook, Excel, and Word.

Responsibilities

• Answer and direct incoming phone calls.
• Greet and assist visitors in a professional and welcoming manner.
• Monitor voicemail and forward messages to the appropriate team members.
• Accept and distribute deliveries.
• Check the secure box outside the office front door at least once each day.
• Check the office mailbox, sort incoming items, and distribute mail.
• Prepare certified mail forms and express mail when needed.
• Scan and distribute mail for remote employees as needed.
• Monitor and manage documents and records in the firm system as directed.
• Scan, save, and organize designated monthly investment statements and update related Excel tracking spreadsheet.
• Update client information in the firm system as directed.

Skills

Microsoft Outlook

Excel

Word

Communication skills

Education

High school diploma or equivalent

Job description

Mowery & Schoenfeld, LLC is seeking a detail-oriented Administrative Assistant / Receptionist to be the first point of contact for clients and visitors in our Lincolnshire, IL office. You will manage reception, mail, shipping, billing support, and records, while coordinating with multiple staff to ensure smooth office operations.

Ideal candidates have strong communication, organization, and multitasking skills, with proficiency in Outlook, Excel and Word, and the ability to work independently or