Client-Facing Administrative & Project Coordinator (Part-Time)

Nexvel Solutions; Elkins Park Gardens (PA); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Flexible part-time schedule

In-office role

Exposure to leadership

Training on internal systems

Job summary

Nexvel Solutions in Elkins Park, PA is seeking a part-time Administrative Assistant to work in-office with agency leadership. You will draft client emails, review deliverables, coordinate photoshoots, and keep projects moving in Monday.com.

This role values exceptional organization, a warm, client-friendly demeanor, and the ability to learn new tools quickly. If you thrive in a fast-paced marketing environment, we'd love to meet you.

Qualifications

• Exceptional organization and attention to detail—this is the #1 requirement.
• Positive, personable, and professional—you represent Nexvel in client communication.
• Strong written communication skills, especially email drafting.
• Experience with Google Workspace (Gmail, Docs, Sheets, Calendar).
• Experience with Monday.com or similar project management tools.
• Experience coordinating vendors, production schedules, or photoshoots.

Responsibilities

• Schedule internal and client meetings and project calls.
• Draft, edit, and send professional client-facing emails.
• Follow up with clients to collect approvals, assets, and responses.
• Help leadership with daily administrative tasks and organization.
• Attend meetings to take notes and assign follow-ups.
• Coordinate photoshoots and vendor logistics.

Skills

Exceptional organization

Strong written communication

Client communication

Attention to detail

Adaptability

Reliability

Multitasking

Tools

Google Workspace

Monday.com

Job description

Nexvel Solutions in Elkins Park, PA is seeking a part-time Administrative Assistant to work in-office with agency leadership. You will draft client emails, review deliverables, coordinate photoshoots, and keep projects moving in Monday.com.

This role values exceptional organization, a warm, client-friendly demeanor, and the ability to learn new tools quickly. If you thrive in a fast-paced marketing environment, we'd love to meet you.