Marketing Agency Admin Coordinator — Part-Time, In-Office

NexVel Solutions LLC.; Elkins Park (AR); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Flexible part-time schedule

In-office role

Direct exposure to agency operations

Growth opportunities

Direct access to leadership

Training on internal systems

Job summary

Nexvel Solutions LLC is seeking a part-time Administrative Assistant for an in-office role in Elkins Park, PA. You will work closely with agency leadership to keep client operations organized, draft client-facing emails, review deliverables, and coordinate photoshoots and projects in Monday.com.

The ideal candidate is exceptionally organized, personable, eager to learn, and experienced in a fast-paced marketing agency or client-services environment.

Qualifications

• Exceptional organization and attention to detail are required.
• Positive, personable and professional in client communication.
• Willing to learn new tools, systems and workflows quickly.
• Experience with Google Workspace (Gmail, Docs, Sheets, Calendar).
• Able to manage multiple tasks and shifting priorities.
• Reliable, professional, and accountable.

Responsibilities

• Schedule internal meetings and client meetings and project calls.
• Draft, edit and send professional client-facing emails.
• Follow up with clients to collect approvals, assets, and responses.
• Assist leadership with daily administrative tasks and organization.
• Attend meetings to take notes and document action items and follow-ups.
• Manage tasks and workflows in Monday.com.
• Coordinate photoshoots and vendor coordination.
• Review deliverables for quality and accuracy.
• Onboard new clients and organize assets in systems.

Skills

Exceptional organization

Attention to detail

Written communication

Professional demeanor

Multitasking

Accountable

Learning mindset

Reliable

Tools

Google Workspace

Gmail

Google Docs

Google Sheets

Google Calendar

Monday.com

Hubstaff

Job description

Nexvel Solutions LLC is seeking a part-time Administrative Assistant for an in-office role in Elkins Park, PA. You will work closely with agency leadership to keep client operations organized, draft client-facing emails, review deliverables, and coordinate photoshoots and projects in Monday.com.

The ideal candidate is exceptionally organized, personable, eager to learn, and experienced in a fast-paced marketing agency or client-services environment.