Dynamic Administrative Assistant for Marketing Agency Ops

NexVel Solutions LLC.; Northern (KY); Hybrid; USD 34,000 - 41,000; Part time

Benefits offered by this job

Flexible part-time schedule

In-office role

Direct exposure to leadership

Growth potential

Training on internal systems

Job summary

Nexvel Solutions is seeking a part-time Administrative Assistant to support agency leadership in an in-office setting in Elkins Park, PA. The role emphasizes exceptional organization, client-facing emails, and cross-functional coordination using Monday.com.

You will help manage tasks, deadlines, and project flow while learning our systems and processes in a collaborative environment. Ideal candidates bring strong written communication, reliability, and a friendly, proactive approach to

Qualifications

• Exceptional organization and attention to detail — this is the #1 requirement.
• Positive, personable, and professional — you\'ll represent Nexvel in client communication.
• Comfortable and eager to learn new tools, systems, and workflows
• Strong organization and attention to detail
• Strong written communication skills (email drafting is a big part of the job)
• Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
• Comfortable following up and keeping projects moving
• Able to manage multiple tasks and shifting priorities
• Reliable, professional, and accountable

Responsibilities

• Schedule internal meetings, client meetings, and project calls.
• Draft, edit, and send professional client-facing emails.
• Follow up with clients to collect approvals, assets, and responses.
• Assist leadership with daily administrative tasks and organization.
• Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed.
• Send post‑meeting recap emails summarizing next steps, responsibilities, and deadlines when needed.
• Manage tasks and workflows in Monday.com.
• Ensure deadlines are tracked and deliverables are progressing.
• Communicate with internal team members and contractors to keep projects moving.
• Help organize and document project details and next steps.
• Coordinate logistics for photoshoots and content production.
• Communicate with photographers/videographers and internal staff.
• Ensure timelines, details, and deliverables are clearly communicated.
• Review deliverables before they go to clients.
• Catch missing details, errors, formatting issues, or inconsistencies.
• Ensure work is professional, accurate, and ready for client delivery.
• Coordinate new client onboarding — gather access credentials and set up internal accounts and tools.
• Organize client documentation, brand assets, and account information in our systems
• Partner with leadership to ensure new clients feel supported and set up for success from day one

Skills

Organization

Attention to detail

Written communication

Google Workspace

Multitasking

Professionalism

Client-facing

Deadline-driven

Tools

Monday.com

Hubstaff

Job description

Nexvel Solutions is seeking a part-time Administrative Assistant to support agency leadership in an in-office setting in Elkins Park, PA. The role emphasizes exceptional organization, client-facing emails, and cross-functional coordination using Monday.com.

You will help manage tasks, deadlines, and project flow while learning our systems and processes in a collaborative environment. Ideal candidates bring strong written communication, reliability, and a friendly, proactive approach to