Client Experience & Office Operations Lead

M&T Bank Corporation; Hauppauge (NY); Hybrid; USD 59,237,000 - 90,922,000; Full time

Benefits offered by this job

Free onsite parking

Hybrid schedule

Job summary

M&T Bank Corporation is seeking an Administrative Assistant / Office Coordinator for the Hauppauge, NY office with a hybrid schedule. The role focuses on reception, office operations, event coordination, and broad administrative support.

You will greet guests, manage calendars and meetings, handle expense tracking, and liaise with vendors and facilities to maintain a smooth office environment. A professional presence and strong MS Office skills are essential.

Qualifications

• High School Diploma or GED is required.
• 1+ year of administrative, reception, office management, hospitality, or customer service experience is required.
• Strong Microsoft Office skills are required.
• Excellent communication, organization, and multitasking abilities are required.
• Professional presence and customer-focused mindset are required.
• Experience in Wealth Management/Private Banking or Trust environments is highly preferred.
• Experience interacting with high-net-worth clients and delivering exceptional client service is preferred.

Responsibilities

• Serve as the primary point of contact for clients, visitors, and vendors.
• Greet guests and maintain a professional reception area.
• Coordinate client events, meetings, and conference room scheduling.
• Manage office supplies, facilities needs, and vendor relationships.
• Support administrative activities including calendars, presentations, correspondence, and expense tracking.
• Partner with building management to ensure smooth office operations.

Skills

Microsoft Office

Communication

Organization

Multitasking

Customer service

Professional presence

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

M&T Bank Corporation is seeking an Administrative Assistant / Office Coordinator for the Hauppauge, NY office with a hybrid schedule. The role focuses on reception, office operations, event coordination, and broad administrative support.

You will greet guests, manage calendars and meetings, handle expense tracking, and liaise with vendors and facilities to maintain a smooth office environment. A professional presence and strong MS Office skills are essential.