Client Experience & Office Coordinator

M&T Bank Corporation; Hauppauge (NY); Hybrid; USD 59,237,000 - 90,922,000; Full time

Benefits offered by this job

Free onsite parking

Hybrid schedule

Job summary

M&T Bank Corporation is seeking an Administrative Assistant / Office Coordinator for the Hauppauge, NY office with a hybrid schedule. The role focuses on reception, office operations, event coordination, and broad administrative support.

You will greet guests, manage calendars and meetings, handle expense tracking, and liaise with vendors and facilities to maintain a smooth office environment. A professional presence and strong MS Office skills are essential.

Qualifications

• High School Diploma or GED is required.
• 1+ year of administrative, reception, office management, hospitality, or customer service experience is required.
• Strong Microsoft Office skills are required.
• Excellent communication, organization, and multitasking abilities are required.
• Professional presence and customer-focused mindset are required.
• Experience in Wealth Management/Private Banking or Trust environments is highly preferred.
• Experience interacting with high-net-worth clients and delivering exceptional client service is preferred.

Responsibilities

• Serve as the primary point of contact for clients, visitors, and vendors.
• Greet guests and maintain a professional reception area.
• Coordinate client events, meetings, and conference room scheduling.
• Manage office supplies, facilities needs, and vendor relationships.
• Support administrative activities including calendars, presentations, correspondence, and expense tracking.
• Partner with building management to ensure smooth office operations.

Skills

Microsoft Office

Communication

Organization

Multitasking

Customer service

Professional presence

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant / Office Coordinator Hauppauge, NY (Long Island) | Hybrid Schedule

M&T Bank and Wilmington Trust are seeking a highly organized, professional Office Coordinator to support our Hauppauge office. This is a client-facing role responsible for reception, office operations, event coordination, and administrative support.

What You’ll Do

• Serve as the primary point of contact for clients, visitors, and vendors
• Greet guests and maintain a professional reception area
• Coordinate client events, meetings, and conference room scheduling
• Manage office supplies, facilities needs, and vendor relationships
• Support administrative activities including calendars, presentations, correspondence, and expense tracking
• Partner with building management to ensure smooth office operations

Education and Experience Required

• High School Diploma or GED
• 1+ year of administrative, reception, office management, hospitality, or customer service experience
• Strong Microsoft Office skills
• Excellent communication, organization, and multitasking abilities
• Professional presence and customer-focused mindset
• Experience supporting a Wealth Management, Private Banking, Financial Advisory, or Trust environment highly preferred
• Experience interacting directly with high-net-worth clients and delivering exceptional client service in a professional setting strongly preferred

Work Arrangement

• Must work onsite in Hauppauge, NY every Monday, Tuesday, Wednesday, and Thursday
• Remote work available on Fridays
• Free onsite parking
• Professional business attire required due to client-facing responsibilities

Pay and Location

• The pay range for this position is $21.00 - $31.98 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.
• Location Hauppauge, New York, United States of America

Great companies have an enduring sense of purpose. At M&T, our purpose is a simple one: make a difference in people's lives and uplift the communities we serve. M&T Bank Corporation is a financial holding company headquartered in Buffalo, New York. M&T's affiliates offer advice, guidance, expertise and solutions across the entire financial spectrum, combining M&T Bank’s traditional banking services with the wealth management and institutional capabilities offered by Wilmington Trust. M&T Bank has a network of over 1,000 branches and 2,200 ATMs that span 12 states from Maine to Virginia and Washington, D.C. For more than 165 years, M&T has strived to take an active role in our communities and build long-lasting relationships with our customers. We are a bank for communities- combining the capabilities of a large bank with the care of a locally focused institution. As an employer of choice, we are proud to offer competitive benefits ranging from medical and retirement to forty hours of paid volunteer time, each year.

Our core values - integrity, ownership, collaboration, curiosity, and candor - drive the work we do. We seek to further build upon our record of success by bringing in top talent and fresh skill sets while continuing to support the growth and development of all our team members. View M&T's Human Capital Report to learn more.

M&T Bank is unwavering when it comes to providing equal employment opportunities to all employees and applicants without regard to race, color, national origin, religion, ethnicity, sex, gender identity, age, disability, citizenship, pregnancy, veteran status, military status, marital status, sexual orientation, genetic information or any other characteristic protected under applicable federal, state or local laws.

M&T Bank Corporation has policies and procedures in place to promote a drug free workplace.