Client Experience & Events Coordinator (On-site)

CBSET, Inc.; Lexington (MA); On-site; USD 32,000 - 39,000; Full time

Job summary

CBSET, Inc. located in Lexington, MA, on-site, seeks a Client Services & Office Coordinator to greet visitors, manage arrivals, coordinate catering, and support the commercial team with events, trades shows, and marketing materials.

The role requires a polished, organized, service-minded professional with a can-do attitude. The position offers on-site duties in a fast-paced scientific environment with collaboration across teams and frequent client interactions.

Qualifications

• High School diploma required; certificates/associates or BA/BS preferred.
• 2–4 years in reception, hospitality, events, or marketing coordination.
• Professional with strong customer service skills and excellent communication.

Responsibilities

• Reception and client visits: greet, manage arrivals, enforce policies, maintain schedules.
• Plan and coordinate catering, manage budgets, and track dietary needs.
• Provide office support: desk setup, badges, mail, supplies, shipping support.
• Marketing support: manage collateral and assist with CRM data entry.
• Plan and run on-site events, tradeshow logistics, and vendor coordination.

Skills

Reception experience

Hospitality

Events coordination

Marketing support

Communication skills

Multitasking

Education

High School diploma

Associate/Bachelor preferred

Tools

Microsoft 365

CRM

Adobe InDesign

Photoshop

PowerPoint

Job description

CBSET, Inc. located in Lexington, MA, on-site, seeks a Client Services & Office Coordinator to greet visitors, manage arrivals, coordinate catering, and support the commercial team with events, trades shows, and marketing materials.

The role requires a polished, organized, service-minded professional with a can-do attitude. The position offers on-site duties in a fast-paced scientific environment with collaboration across teams and frequent client interactions.