Onsite Trade Show Services Specialist

Access; Northbridge (MA); On-site; USD 50,000 - 55,000; Full time

Job summary

Access is seeking a Coordinator, Event Services to work with our Client Services team in Boston. You will manage on-site execution for client exhibits, ensuring flawless delivery and top-notch customer service during set-up, show, and dismantle.

Responsibilities include developing timelines, coordinating with vendors, processing service orders, and maintaining accurate post-show reconciliation. The role requires attention to detail, strong communication, and the ability to work independently.

Qualifications

• Bachelor’s degree in event management, marketing, or business preferred.
• 1–2 years in trade show, purchasing, event planning or scheduling environments a plus.
• Strong attention to detail and accuracy with excellent communication.
• Ability to manage multiple priorities and meet tight deadlines.

Responsibilities

• Maintain knowledge of client trade show schedules and review exhibitor manuals.
• Ensure proper submission of contractor paperwork and insurance, flag obstacles in advance.
• Develop timelines for on-site vendors to meet deadlines.
• Attend production launch meetings and QARs.
• Provide detailed service estimates for portable and inline booths.
• Order show-related services and issue purchase orders with vendors.
• Distribute service orders for onsite staff and labor vendors.
• Monitor setup, show, and dismantle timelines and assist onsite teams.
• Review post-show costs through reconciliation and ensure venue/contractor compliance.

Skills

Attention to detail

Excellent communication skills

Strong organizational skills

Ability to work independently

Customer service skills

Education

Bachelor’s degree in event management, marketing, or business

Tools

Microsoft Office

Job description

Access is seeking a Coordinator, Event Services to work with our Client Services team in Boston. You will manage on-site execution for client exhibits, ensuring flawless delivery and top-notch customer service during set-up, show, and dismantle.

Responsibilities include developing timelines, coordinating with vendors, processing service orders, and maintaining accurate post-show reconciliation. The role requires attention to detail, strong communication, and the ability to work independently.