Onsite Project & Events Coordinator (Non-Technical)

Boston Scientific; Dorado (PR); On-site; USD 41,000 - 78,000; Full time

Job summary

Boston Scientific is seeking an administrative events specialist to manage cross‑functional site projects, coordinating logistics for employee events, leadership meetings, and site visits. You will work with vendors, stakeholders, and internal teams to ensure timely execution and a high-quality employee experience.

The role emphasizes on-site work, attention to detail, and strong communication skills to deliver engaging, organized events that align with company programs and budget constraints.

Qualifications

• Bachelor’s degree in business administration, project management, hospitality, communications, or a related field.
• 2+ years of related experience in project coordination, office administration, operations support, executive support, event management, workplace services, or a comparable function.
• Strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills, with the ability to build effective relationships across all levels of the organization.
• Work Mode: On Site

Responsibilities

• Participate in the planning, execution and finalization of employee engagement, recognition, community, and other site-sponsored projects and events from planning through execution, according to strict deadlines, within budget and by following organized and repeatable procedures.
• Acquiring resources and coordinates the efforts of team members and third party contractors or consultants in order to deliver projects according to plan.
• Acts as a liaison with project stakeholders and effectively communicates project expectations to team members and stakeholders in a timely and clear fashion.
• Identifies and manages project dependencies and critical path items while ensuring project quality and utilizing and following appropriate methodologies.
• Conducts project post mortems and communicates lessons learned in order to identify successful and unsuccessful project elements.
• Plans and coordinates internal and external site visits, including agendas, logistics, catering, facility readiness, visitor access, and stakeholder communications.

Skills

Attention to detail

Interpersonal & communication

Customer-focused mindset

Discretion & professionalism

Team collaboration

Education

Bachelor’s degree in business administration, project management, hospitality, communications, or a related field

Tools

Microsoft 365

Job description

Boston Scientific is seeking an administrative events specialist to manage cross‑functional site projects, coordinating logistics for employee events, leadership meetings, and site visits. You will work with vendors, stakeholders, and internal teams to ensure timely execution and a high-quality employee experience.

The role emphasizes on-site work, attention to detail, and strong communication skills to deliver engaging, organized events that align with company programs and budget constraints.