On-Site Projects & Events Coordinator (Non-Technical)

Boston Scientific; United States; On-site; USD 41,000 - 78,000; Full time

Job summary

Boston Scientific is seeking an Administrative & Event Specialist to manage projects and events, coordinating cross-functional teams and external partners. You’ll oversee planning, logistics, budgets, and communications to ensure high-quality experiences for employees, visitors, customers, and partners.

The role emphasizes detail, independence, and strong stakeholder engagement, with on-site work and opportunities to optimize processes and events within a fast-paced corporate environment.

Qualifications

• Bachelor’s degree in business administration, project management, hospitality, communications, or a related field.
• 2+ years of related experience in project coordination, office administration, operations support, executive support, event management, workplace services, or a comparable function.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills with the ability to build relationships across all levels.
• Ability to work independently, anticipate needs, identify solutions, and escalate risks appropriately.

Responsibilities

• Plan, execute, and finalize employee engagement, recognition, and site events within deadlines and budget.
• Acquire resources and coordinate team members and third-party contractors to deliver projects.
• Liaise with stakeholders and clearly communicate project expectations.
• Identify dependencies and critical paths, ensuring quality and proper methods.
• Conduct post-mortems and share lessons learned for continuous improvement.
• Plan internal/external site visits, including agendas, logistics, catering, and communications.
• Maintain site events calendar and coordinate leadership meetings and stakeholder activities.
• Coordinate procurement of office supplies and promotional/event-related items; support vendor administration and budgeting.

Skills

Project coordination

Office administration

Operations support

Event management

Cross-functional collaboration

Education

Bachelor's degree in business administration, project management, hospitality, communications, or related field

Tools

Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word)

AI productivity tools (Copilot/ChatGPT)

Job description

Boston Scientific is seeking an Administrative & Event Specialist to manage projects and events, coordinating cross-functional teams and external partners. You’ll oversee planning, logistics, budgets, and communications to ensure high-quality experiences for employees, visitors, customers, and partners.

The role emphasizes detail, independence, and strong stakeholder engagement, with on-site work and opportunities to optimize processes and events within a fast-paced corporate environment.