Client Coordinator- Spanish Bilingual

Automatic Data Processing, Inc.; Waukegan (IL); On-site; USD 28,000 - 30,000; Full time

Job summary

Automatic Data Processing, Inc. is seeking a Full Time Clerical role in Waukegan, IL. The position involves managing client relationships, handling intake calls, and ensuring accurate records and documentation.

Responsibilities include servicing clients and partners, gathering information for client care plans, monitoring dashboards, and updating monthly reports. The role requires solid English communication, basic computer/reporting skills, and a high school diploma with 2 years of customer

Qualifications

• Customer service experience and strong communication skills.
• Problem solving and attention to detail required.
• Technical proficiency with computers and reporting.
• English fluency required; additional languages are a plus.
• 2 years of customer service experience preferred.

Responsibilities

• Serve as the first point of contact for clients and partners with excellent service.
• Handle inbound calls and provide information on services and fees.
• Monitor dashboards daily and follow up with caregivers and clients.
• On-call responsibilities every other month.
• Update and review care plans and document changes.
• Ensure accurate documentation and compliance with the care plan.
• Perform clerical tasks such as filing, uploading, copying, or faxing.
• Participate in staff trainings and meetings.

Skills

Customer service

Communication

Problem solving

Attention to detail

Technical proficiency

English fluency

Multilingual advantage

Education

High school diploma or equivalent

Job description

Full Time Clerical Waukegan, IL, US

Salary Range: $20.00 To $22.00 Hourly

Job Summary

Responsibilities include managing clients throughout their lifecycle with the company, taking initial intake calls & providing information to potential clients. Ensures quality care and client satisfaction, and is responsible for maintenance of client and employee records.

Job Responsibilities

• Is the first point of contact for our clients (current and potential), industry partners, and care providers, while providing excellent customer service.


• Takes phone inquiries from potential clients; provides accurate information about services and fees, and gathers relevant information for client care/plan.


• Daily monitoring of Dashboard, and follow up with caregivers and clients.


• Trades off responsibilities for being "On call" every other month.


• Coordinators input care plans, ensure staffing and have relevant information to review with assigned caregiver(s) prior to the start of care.


• Completes client monthly calls according to policy and documents in the client's file.


• Updates care plans as needed, uploads all monthly reports on the client's profile, communicates changes to caregiver(s)and documents the same.


• Ensures best matches between caregiver and clients.


• Ensures compliance with the care plan and accurate documentation of all care plan tasks.


• Participates in staff training and operational meetings.


• Performs clerical work, such as filing, uploading, copying, or faxing.


• Perform other job-related duties as assigned.

Required Skills/Abilities

• Demonstrated customer service and communication skills, problem solving, and attention to detail.


• Technical proficiency in utilizing computers and generating reports.


• Able to speak, read and write English fluently.


• Able to speak other languages is an advantage.

Education and Experience

• High school diploma or equivalent.


• 2 years of experience in a customer service role highly preferred

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.