Clerical Support Specialist

Dovenmuehle; Lake Zurich (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) Plan with company match

Paid Vacation, Sick, Personal and HOL

Employer paid Life Insurance

Job summary

Dovenmuehle in Lake Zurich, IL is seeking a Clerical Support I to provide essential clerical support to the Research department. This full-time, nonexempt role reports to a Supervisor/Assistant Manager and requires accurate data entry, phone handling, and professional visitor interactions.

The position involves mail, scanning, filing, UPS shipments, printer maintenance, and completing annual regulatory training.

Qualifications

• High school diploma or equivalent.
• Basic PC skills, including standard Microsoft applications.
• Effective verbal communication skills with demonstrated ability to interact in a positive and professional manner at all times with all levels of both internal and external audiences.
• Good grammar and proofreading skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability to effectively multi-task and prioritize duties in support of multiple simultaneous projects.

Responsibilities

• Prepare outgoing mail and priority correspondence.
• Perform data entry functions as defined by departmental processes and procedures.
• Answer and direct incoming phone calls to the appropriate departments and personnel.
• Greet visitors, vendors, and clients in a courteous and professional manner, ensuring proper sign-in and adherence to visitor protocols.
• Scan, fax, file, and copy files and documentation.
• May be required to process daily outgoing UPS shipments.
• May be required to manage and maintain in-house printers.
• Successfully complete annual regulatory compliance training.
• Additional duties as assigned.

Skills

Verbal communication

Grammar & proofreading

Multi-tasking

Discretion / confidentiality

Microsoft Office

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Dovenmuehle in Lake Zurich, IL is seeking a Clerical Support I to provide essential clerical support to the Research department. This full-time, nonexempt role reports to a Supervisor/Assistant Manager and requires accurate data entry, phone handling, and professional visitor interactions.

The position involves mail, scanning, filing, UPS shipments, printer maintenance, and completing annual regulatory training.