Clerical Support l

Dovenmuehle; Lake Zurich (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Wellness programs

401(k) Plan with company match

Paid Vacation, Holidays

Job summary

Dovenmuehle Mortgage, Inc. is seeking a Clerical Support I on site in Lake Zurich, IL. The role provides general clerical support to the organization and assigned department(s), with emphasis on mail, filing, and data entry tasks in a standard office environment.

The position requires a high school diploma, basic PC skills, and strong communication. It supports a busy mortgage servicing setting with compliance training and confidentiality expectations.

Qualifications

• High School diploma or equivalent.
• Basic PC skills and Microsoft Office proficiency.
• Strong verbal communication and professionalism.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks and meet deadlines.
• 0–1 years clerical experience.

Responsibilities

• Open, identify, sort, and distribute incoming mail.
• Review mail contents, date stamp, sort, and count per department standards.
• Prepare outgoing mail and priority correspondence.
• Scan, fax, file, and copy files and documentation.
• Perform data entry functions as defined by procedures.
• Complete annual regulatory compliance training.
• Maintain the department's daily check log and distribution process for checks and/or wire transactions.

Skills

Verbal communication

Detail oriented

Multitasking

Discretion with confidential info

Education

High School diploma or equivalent

Tools

Microsoft Office

Data entry systems

Job description

Clerical Support I Onsite

Full time; Nonexempt; XX hours/week; Overtime as required.

Location: Lake Zurich, IL, US

Dovenmuehle Mortgage, Inc. (“Dovenmuehle”) is the leading mortgage subservicing firm in the United States with several hundred financial institution clients nationwide.

General Description

Provides clerical support to the organization and assigned department(s).

Essential Functions And Duties

• Open, identify, sort, and distribute incoming mail.
• Review contents of mail, date stamp, sort, and count per department standards.
• Prepare outgoing mail and priority correspondence.
• Scan, fax, file, and copy files and documentation.
• Perform data entry functions as defined by departmental processes and procedures.
• Successfully complete annual regulatory compliance training.
• Additional duties as assigned.

Department Specific

• Maintain the departments daily check log and distribution process for checks and or wire transactions - Average 614 monthly

Required Qualifications

• High School diploma or equivalent.
• Basic PC skills, including standard Microsoft applications.
• Effective verbal communication skills with demonstrated ability to always interact in a positive and professional manner with all levels of both internal and external audiences.
• Good grammar and proofreading skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability to effectively multi-task and prioritize duties in support of multiple simultaneous projects.
• 0-1 years clerical experience.
• Consistent attention to detail
• Adhering to deadlines

Preferred Qualifications

• Clerical experience in mortgage servicing, banking, or legal environment.

Benefits

• Medical, Dental, Vision, Wellness, Flexible Spending Account, and Employee Assistance Program and more.
• Employer paid Life Insurance, Short Term Disability, and Long-Term Disability.
• 401 (K) Plan with company match
• Paid Vacation, Sick, Personal and Holidays

Physical Demands And Work Environment

The employee must be comfortable in either an on-site office setting, or a quiet, designated work from home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position and/or move about the organization or remote office. The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time. The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machines, computer printers and phones. The noise level, if working on-site, is usually moderate and typical of an office environment. In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.