Coordinator ll Hybrid

Dovenmuehle; Lake Zurich (IL); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Wellness program

FSA

Employee Assistance Program

Life Insurance

Short/Long-Term Disability

401(k) with company match

Paid time off

Job summary

Dovenmuehle Mortgage, Inc. is hiring a Coordinator II for a hybrid role located in Lake Zurich, IL. The position provides administrative and customer support to the assigned department, working under a supervisor and contractors as needed.

Key duties include document management, responding to inquiries, reviewing materials for accuracy, and maintaining project timelines. Candidates should have a high school diploma and 2+ years in admin support and mortgage servicing, with strong MS Office and

Qualifications

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• Good writing skills, including spelling, grammar, sentence composition, and proofreading.
• Effective verbal and written communication skills with demonstrated ability to always interact in a positive and professional manner with all levels of both internal and external audiences.
• Ability to handle confidential information with discretion and professionalism.
• Ability to effectively multi-task and prioritize duties in support of multiple simultaneous projects.

Responsibilities

• Set up, prepare and/or update assigned documents, files, databases according to departmental procedures.
• Receive and respond to inquiries or requests for information from internal partners and external agencies or vendors.
• Review documents, reports, presentations, files, and other written materials for accuracy and completion.
• Prepare and maintain timelines and task assignments for assigned projects.
• Prepare, assemble, or proofread correspondence.
• Answer calls/emails from clients or customers, researching and resolving issues as appropriate.
• Facilitate the request and receipt of needed research or deliverables from other departments.
• Update and maintain tasks and activities in required databases.
• Ensure all documentation is completed/updated timely/accurately and is scanned, logged, filed, stored, or preserved in accordance with organizational guidelines.
• Successfully complete annual regulatory compliance training.
• Additional duties as assigned.

Skills

MS Office

Written communication

Verbal communication

Discretion

Multi-tasking

Education

High school diploma or equivalent

Tools

Loan servicing platforms

Mortgage servicing software

Job description

Coordinator II Hybrid - 3 days per week

Full time; Non-Exempt; XX hours/week; Overtime as required.

Location; Lake Zurich, IL, US

Dovenmuehle Mortgage, Inc. (“Dovenmuehle”) is the leading mortgage subservicing firm in the United States with several hundred financial institution clients nationwide.

General Description

Provides administrative and customer/client support to the assigned department or team. Reports to Supervisor.

Essential Functions And Duties

• Set up, prepare and/or update assigned documents, files, databases according to departmental procedures.
• Receive and respond to inquiries or requests for information from internal partners and external agencies or vendors.
• Review documents, reports, presentations, files, and other written materials for accuracy and completion.
• Prepare and maintain timelines and task assignments for assigned projects.
• Prepare, assemble, or proofread correspondence.
• Answer calls/emails from clients or customers, researching and resolving issues as appropriate.
• Facilitate the request and receipt of needed research or deliverables from other departments.
• Update and maintain tasks and activities in required databases.
• Ensure all documentation is completed/updated timely/accurately and is scanned, logged, filed, stored, or preserved in accordance with organizational guidelines.
• Successfully complete annual regulatory compliance training.
• Additional duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• 2+ years providing administrative support in a fast-paced environment.
• 2+ years’ experience in mortgage servicing, real estate, or applicable field.
• Strong PC skills, including Microsoft applications and loan servicing platforms.
• Good writing skills, including spelling, grammar, sentence composition, and proofreading.
• Effective verbal and written communication skills with demonstrated ability to always interact in a positive and professional manner with all levels of both internal and external audiences.
• Ability to handle confidential information with discretion and professionalism.
• Ability to effectively multi-task and prioritize duties in support of multiple simultaneous projects.

Benefits

• Medical, Dental, Vision, Wellness, Flexible Spending Account, and Employee Assistance Program and more.
• Employer paid Life Insurance, Short Term Disability, and Long-Term Disability.
• 401 (K) Plan with company match
• Paid Vacation, Sick, Personal and Holidays

Physical Demands And Work Environment

The employee must be comfortable in either an on-site office setting, or a quiet, designated work from home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations.

The employee must be able to remain in a stationary position and/or move about the organization or remote office. The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time.

The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machines, computer printers and phones. The noise level, if working on-site, is usually moderate and typical of an office environment.

In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.