Clerical Substitute (Secretary, Receptionist, Health Assistant, Clerk)

Indian Prairie Community Unit School District; Aurora (IL); On-site; USD 23,000 - 32,000; Part time

Job summary

Indian Prairie Community Unit School District is seeking clerical substitutes to provide administrative and secretarial support across district facilities. The roles involve greeting visitors, answering phones, managing attendance, and coordinating substitutes for planned absences.

Candidates should be proficient in Microsoft Office/Google applications, with strong interpersonal and communication skills, and a willingness to assist where needed.

Qualifications

• Proficiency in Microsoft Office and Google applications.
• Strong interpersonal and communication skills.
• Willingness to assist where needed.

Responsibilities

• Plan, organize, maintain and update files, records and databases.
• Greet visitors, students, and staff, answer calls and route inquiries.
• Record staff attendance and coordinate substitutes for planned absences.
• Prepare correspondence, reports and memos from notes and direction.
• Coordinate work schedules for planned projects with staff.
• Handle bussing questions and resolve related problems.
• Operate computers and office equipment and use district programs to manage files and communications.
• Perform other duties as assigned.

Skills

Administrative support

Customer service

Data entry

Tools

Microsoft Office

Google Workspace

Job description

Clerical Substitute (Secretary, Receptionist, Health Assistant, Clerk) JobID: 14307

• Position Type: Substitute Support Staff/ Sub Clerical & Non-Instructional Assistants
• Date Posted: 8/19/2026
• Location: Crouse Education Center
• Closing Date: 04/17/2027

SUMMARY: Perform duties to provide administrative and secretarial support to buildingstaff. We are seeking enthusiastic individuals who are willing to accept assignments on a regular basis and work throughout the district. Work history will be monitored so we can keep an active and robust list.

ESSENTIAL JOB FUNCTIONS COULD INCLUDE:

• Plan, organize, maintain and update a variety of files, records and databases.
• Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
• Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
• Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence on own.
• Work effectively with staff to coordinate and establish work schedules for planned projects.
• Handle bussing questions and resolve problems.
• Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records and databases.

Performs other duties as assigned.

Qualified candidates will have proficiency in Microsoft Office/Google applications, strong interpersonal skills, and be willing to assist where needed.

Rate of pay: $19.63/hour

Working Conditions: District and school building offices.

Selection Process: Applications will be reviewed and only applicants whose qualifications and experience meets the need of the positionwill be contacted.If selected to be added to the substitutelist, qualified applicants will be contacted directly by Human Resources.