Substitute - Clerical Office Assistant

Dist156; McHenry (IL); On-site; USD 19,000 - 27,000; Part time

Job summary

Dist156 is seeking a Substitute - Clerical Office Assistant to support our district with essential administrative tasks. Start date is immediate for a long-term substitution from October 29 through December 10, 2026.

The role involves answering calls, greeting visitors, filing, and general office duties in a fast-paced school environment. Working hours are 7:00 am to 3:30 pm, with a paid 15-minute break and a 30-minute unpaid meal break.

Qualifications

• High school diploma or equivalent.
• Strong computer skills with MS Office and Google Suite.
• Excellent oral and written communication.
• Detail oriented with good time management.
• Able to adapt to a changing work environment.
• Efficient with minimal supervision and able to handle interruptions.
• Respect confidentiality of sensitive information.
• Professional with staff, students, parents and the public.

Responsibilities

• Answer, screen and make phone calls as needed.
• Monitor the office door.
• Greet and assist visitors, staff, and/or students as needed.
• Receive, distribute, organize, file, etc. documents.
• Perform routine office duties in a busy, productive office.
• Assist with special office projects.
• Remain current about office activities.
• Organize announcements, signs, and communications.
• Perform other relevant duties as assigned.

Skills

Secretarial experience

MS Office

Google Suite

Detail oriented

Oral and written communication

Time management

Adaptable to interruptions

Confidentiality

Professional conduct with staff/guests

Punctual attendance

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Suite

Job description

Substitute - Clerical Office Assistant

Job Description

Start Date:Immediate

Terms of Employment:

Location: TBD

Daily Schedule: 7:00 am -3:30pm

Hours Per Day: 8.0 hours per day which includes a 15-minute paid break

Unpaid Meal Break: 30 minutes

• Hourly Rate: $16.50 / hour

Benefits: Not eligible for medical benefits or paid leave

• Other: Long-Term substitute position from October 29th through December 10th, 2026

Minimum Qualifications:

• High school diploma or equivalent
• Previous secretarial experience preferred
• Microsoft Office and Google Suite experience with strong computer skills
• Must be detail oriented with excellent oral and written communication skills
• Excellent time management skills and adaptability to a changing work environment
• Ability to work efficiently under minimum supervision with frequent interruptions
• Must respect confidentiality of sensitive information
• Work with staff, students, parents and the general public in a professional and appropriate manner
• The ability to come to work on a regular basis and to be timely

Responsibilities / Duties:

• Must perform all responsibilities in a professional manner consistent with district policy and practices.
• Answer, screen and make phone calls as needed.
• Monitor the office door.
• Greet and assist visitors, staff, and/or students as needed.
• Receive, distribute, organize, file, etc documents received in the office.
• Perform the usual office routines and practices associated with a busy, productive, and efficiently operating office.
• Assist with special office projects.
• Remain current and knowledgeable about the office activities.
• Organize and post announcements, signs, and/or communications.
• Perform other relevant duties as assigned.

Physical Requirements:

• Requires the ability to sit and/or stand for prolonged periods of time.
• Ability to move freely and perform duties in numerous locations throughout the day (involving the ability to stoop, bend, and reach as needed).
• Ability to occasionally move, lift, carry, pull, or push heavy objects or materials.
• Exposure to noise and activity of a school setting.

4716 W Crystal Lake Rd
McHenry, IL 60050
(P) 815.385.7900
(F) 815.344.7153