Clerical Assistant 3

Commonwealth of Pennsylvania; Lemoyne (Cumberland County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 3 for the Department of Corrections, Field Human Resource Office 8 in Camp Hill. The role focuses on timekeeping and payroll support for multiple bargaining units, with responsibilities spanning payroll entries, record management, and SAP reporting.

The position offers full-time work hours 8:00 AM–4:00 PM, M-F, with potential telework up to one day per week after six months.

Qualifications

• One year as a Clerical Assistant 2(Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Responsibilities

• Timekeeping: Process payroll entries, corrections, and schedule updates for multiple staff groups.
• Record management: Track absences, holidays, leave types, and long-term leave with proper documentation.
• Payroll accuracy: Investigate discrepancies, apply pay rules, and adjust records based on audit reports.
• System reporting: Run SAP reports, review errors, and update employee information.
• Clerical assistance: Prepare documents, maintain files, organize emails, and respond to general inquiries.

Tools

SAP

Job description

Do you have a sharp eye for detail and a passion for accuracy? We are searching for a skilled and organized Clerical Assistant 3 to join the Department of Corrections, Field Human Resource Office 8. In this role, you will be responsible for processing time and payroll actions for multiple bargaining units. If you thrive in a fast-paced environment and take pride in ensuring everything runs smoothly behind the scenes, this position gives you the chance to put your skills to work!

This position focuses on timekeeping and payroll support for staff across several bargaining units at State Correctional Institution (SCI) Camp Hill. It also helps maintain accurate records and supports clerical needs across the facility. As a Clerical Assistant 3, you will perform the following duties:

• Timekeeping Support: Process payroll entries, corrections, and schedule updates for multiple staff groups
• Record Management: Track absences, holidays, leave types, and long term leave while ensuring proper documentation
• Payroll Accuracy: Investigate discrepancies, apply correct pay rules, and adjust records based on audit reports
• System Reporting: Run SAP reports, review errors, and make accurate updates to employee information
• Clerical Assistance: Prepare documents, maintain files, organize emails, and respond to general inquiries

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time up to one day per week, after successful completion of a six-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Camp Hill, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• We offer a competitive salary and state benefits, including health insurance, dental, vision, and life insurance.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2(Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirement

• You must be able to perform essential job functions.

Legal Requirement

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.