Clerical Assistant II - Efficient Office Ops Specialist

Commonwealth of Pennsylvania; Huntsville (PA); On-site; USD 32,000 - 40,000; Full time

Job summary

The Commonwealth of Pennsylvania’s Department of Corrections, State Correctional Institution (SCI) at Dallas, is seeking a Clerical Assistant 2 to help a busy office stay organized and efficient. You will support daily operations, handle phone inquiries, data entry, scheduling, and records management with accuracy and clear communication.

This full‑time role emphasizes attention to detail and teamwork in a secure environment.

Qualifications

• Keyboarding skills to meet speed/accuracy requirements.
• Two+ years of experience with Microsoft Office applications.

Responsibilities

• Phone Support: answer calls, direct inquiries, handle mail processing.
• Document Preparation: type/review correspondence, correct errors, distribute documents.
• Scheduling Tasks: coordinate meetings, appointments, videoconferences, prepare minutes.
• Records Management: maintain filing systems, update databases, archive materials per retention rules.
• Office Coordination: compile activity records, enter data, track supplies, provide workflow support.
• General Tasks: copying, scanning, emailing, basic office upkeep.

Skills

Keyboarding skills

Attention to detail

Communication skills

PC navigation

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Zoom

Job description

The Commonwealth of Pennsylvania’s Department of Corrections, State Correctional Institution (SCI) at Dallas, is seeking a Clerical Assistant 2 to help a busy office stay organized and efficient. You will support daily operations, handle phone inquiries, data entry, scheduling, and records management with accuracy and clear communication.

This full‑time role emphasizes attention to detail and teamwork in a secure environment.