Clerical Assistant 2 - SCI Huntingdon

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support daily office operations at SCI Huntingdon. The role involves handling calls, preparing documents, and coordinating office tasks to keep the organization running smoothly.

Responsibilities include phone support, mail processing, document preparation, scheduling, and record maintenance in a steady, detail-oriented environment. Education and background checks are required.

Qualifications

• Phone and message handling
• Document preparation and distribution
• Scheduling and meeting minutes support
• Filing systems and data tracking
• General office tasks assistance

Responsibilities

• Answer, route, and record calls.
• Receive, sort, and distribute mail; prepare outgoing packages.
• Type, review, and distribute documents and correspondence.
• Organize appointments, meetings, and videoconferences; take minutes if needed.
• Maintain filing systems, databases, reports, and spreadsheets.
• Support office workflow; track supplies and office activity.

Skills

Phone support

Mail processing

Document preparation

Scheduling coordination

Record maintenance

Office workflow support

Education

High school diploma or equivalent

Job description

The Department of Corrections is seeking a Clerical Assistant 2 who enjoys keeping daily operations organized and efficient. This position allows you to support staff at SCI Huntingdon by managing calls, preparing documents, and coordinating office tasks. You will work in a steady environment where accuracy and communication are valued. Join a team where your attention to detail helps the office run smoothly each day.

This position supports daily office operations by handling communication tasks, preparing documents, and maintaining records that help the institution function effectively.

As a Clerical Assistant 2, you will perform the following duties:

• Phone Support: Answer, make, and direct calls while recording and distributing messages
• Mail Processing: Receive, sort, and distribute mail and prepare outgoing packages
• Document Preparation: Type, review, correct, and distribute documents and correspondence
• Scheduling Coordination: Organize appointments, meetings, and videoconferences and prepare meeting minutes if needed
• Record Maintenance: Maintain filing systems, databases, reports, and spreadsheets
• Office Workflow Support: Compile office activity records, check data, track supplies, and complete general office tasks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

• Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.