Clerical Assistant (Cashier/Receptionist) - Part Time

Village-of-Plainfiel; Plainfield (IL); On-site; USD 30,000 - 36,000; Part time

Benefits offered by this job

Paid holidays

Paid time off

Job summary

The Village of Plainfield – Management Services Department is seeking a part-time Clerical Assistant to work approximately 24 hours per week, Monday through Friday. The role supports daily operations with clerical tasks, cash handling, and front-desk responsibilities at Village Hall.

Qualified candidates will have a High School diploma or GED and 3–6 months of related experience or training. Starting pay is $22.66 per hour with paid holidays and paid time off included.

Qualifications

• High School diploma or GED or equivalent combination of education and experience.
• 3–6 months related experience and/or training are preferred.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Prepare the office for daily operations, including opening and closing procedures.
• Answer and direct incoming telephone calls, determine the purpose of each call, provide general information, and route inquiries to the appropriate department or staff member.
• Greet and assist visitors to Village Hall, determine the nature of their visit, and provide information, assistance, or direction as needed.
• Receive, sort, and distribute incoming mail to the appropriate departments.
• Process payments for Village services received in person and by mail.
• Receive and record payments, make change, issue receipts, prepare transaction reports, maintain and balance the cash drawer, and verify daily cash totals against transaction records.
• Deliver exceptional customer service while fostering positive relationships with residents, businesses, and visitors through courteous and responsive assistance.
• Perform a variety of general clerical and administrative duties, including filing, copying, collating, scanning, and maintaining records.
• Perform other administrative and clerical duties as assigned.

Education

High School diploma or GED

3–6 months related experience and/or training

Equivalent combination of education and experience

Job description

The Village of Plainfield - Management Services Department is currently seeking to fill the part-time position of Clerical Assistant. This position will work approximately 24 hours a week Monday-Friday.

Essential Duties and Responsibilities

• Prepare the office for daily operations, including opening and closing procedures.
• Answer and direct incoming telephone calls, determine the purpose of each call, provide general information, and route inquiries to the appropriate department or staff member.
• Greet and assist visitors to Village Hall, determine the nature of their visit, and provide information, assistance, or direction as needed.
• Receive, sort, and distribute incoming mail to the appropriate departments.
• Process payments for Village services received in person and by mail.
• Receive and record payments, make change, issue receipts, prepare transaction reports, maintain and balance the cash drawer, and verify daily cash totals against transaction records.
• Deliver exceptional customer service while fostering positive relationships with residents, businesses, and visitors through courteous and responsive assistance.
• Perform a variety of general clerical and administrative duties, including filing, copying, collating, scanning, and maintaining records.
• Perform other administrative and clerical duties as assigned.

Education and/or Experience

High School diploma or GED and three to six months related experience and/or training; or equivalent combination of education and experience.

Pay and Benefits:

The starting rate for this non-exempt position is $22.66 per hour. Paid holidays and paid time off is also included.