Fiscal Assistant III- Part Time

GovHRUSA; Bloomingdale (IL); On-site; USD 27,552 - 41,328; Part time

Job summary

GovHRUSA is seeking an experienced Fiscal Assistant III for a part-time temporary assignment in Bloomingdale. The position involves clerical and bookkeeping functions in payroll and HR under the Assistant Finance Director’s guidance.

Minimum qualifications include a high school diploma with vocational training and two years of clerical experience. This role may lead to a temp-to-hire opportunity and offers a chance to contribute to the Village's financial operations.

Qualifications

• Two years of clerical experience or equivalent education and training.
• Basic understanding of bookkeeping and payroll processes.
• Ability to perform data analysis and communicate effectively.

Responsibilities

• Process payroll functions in compliance with laws.
• Maintain employee payroll and HR data in software.
• Prepare payroll reports and tax filings.

Skills

Data analysis

Communication

Mathematical skills

Education

High school diploma or equivalent with vocational/technical training

Job description

MGT is seeking an experienced Fiscal Assistant III to fill a part‑time temporary assignment for the Village of Bloomingdale. Selected candidates will be an employee of MGT for a minimum of two months with services contracted to the Village of Bloomingdale. This position may be temp‑to‑hire for the right candidate.

PURPOSE OF POSITION

The purpose of this position is to perform clerical and bookkeeping functions in Payroll and Human Resources under the direction of the Assistant Finance Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviews, maintains, and processes all aspects of the Village, Library, and Police Pension payroll function in compliance with federal, state, and local laws; supports HR by maintaining employee payroll and HR data in the financial software system (pay rates, time worked, benefit data entry).
• Reconciles payroll timesheets and benefit leave forms; computes retroactive pay; processes related deductions and benefits; maintains insurance and benefit information and other personnel data in the Village's financial software system.
• Prepares, reviews, and analyzes reports and lists; generates payments and processes direct deposit (ACH) files; prepares documentation for bank transfers; creates payroll summary reports.
• Processes liabilities pertaining to payroll; submits withholding remittance information; generates disbursement payment vouchers for accounts payable processing.
• Responds to employee questions and inquiries regarding payroll and, when applicable, human resources.
• Assists in the HR function of completing documentation related to health, dental, IMRF, Opt‑Out, IPBC, and workers’ compensation.
• Completes requests for mortgage applications and personal loans.
• Prepares all required federal, state, and IMRF payroll reports, tax returns, and filings, such as monthly IMRF earnings reports, quarterly 941s, and annual employee W2s.
• Acts as a designated petty cash custodian and maintains the Administration/Finance petty cash account.

ADDITIONAL FUNCTIONS

• Provides backup support and coverage to the cashier/receptionist (Fiscal Assistant I) position.
• Performs other duties as assigned and required.

MINIMUM QUALIFICATIONS

High school diploma or equivalent with vocational/technical training in bookkeeping or a related field with two years of clerical experience, or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.

PERFORMANCE APTITUDES

• Data Utilization: Perform basic data analysis, review, classify, categorize, prioritize, and reference data, statutes, and guidelines; exercise discretion in referencing established standards.
• Human Interaction: Provide guidance, assistance, and interpretation to co‑workers and the public on policies, procedures, and standards; communicate orally and in writing with the Assistant Finance Director, department personnel, and other Village departments, residents, developers, vendors, and the public.
• Verbal Aptitude: Utilize a variety of reference, descriptive, and advisory data and information such as reports, accounts, checks, vouchers, invoices, payments, databases, spreadsheets, logs, files, records, applications, procedures, guidelines, and non‑routine correspondence.
• Equipment, Machinery, Tools and Materials Utilization: Operate, maneuver, and adjust equipment, machinery, and tools such as a computer and other office machines.
• Mathematical Aptitude: Perform addition, subtraction, multiplication, and division; calculate percentages and decimals; and perform operations with fractions and algebra.
• Functional Reasoning: Carry out instructions furnished in written, oral, or diagram form with latitude for independent judgment; exercise decisiveness and creativity required in evaluating information against verifiable criteria.

Posted: 2025-08-01