Clerical Assistant 2 - SCI Camp Hill

Commonwealth of Pennsylvania; Lemoyne (Cumberland County); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Corrections seeks a Clerical Assistant 2 for the SCI Camp Hill records office. The role supports daily operations with document management, scheduling, and communications, emphasizing accuracy and teamwork.

Responsibilities include handling calls and mail, preparing documents, coordinating appointments, and maintaining filing systems. Starting salary is $36,831 per year, with standard 37.5-hour weeks and no telework option.

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration).
• Graduation from high school; or
• An equivalent combination of experience and training.

Responsibilities

• Answer and direct calls; record messages and manage the switchboard.
• Receive, sort, distribute, and send mail and packages.
• Type correspondence, reports, and other materials with attention to grammar and accuracy.
• Organize appointments, meetings, and videoconferences; prepare minutes when needed.
• Maintain filing systems; archive records and update databases and reports.
• Track office inventory and perform scanning, photocopying, faxing, and email organization.

Skills

Keyboarding

PC proficiency

Communication

Education

High school diploma or equivalent

Tools

Scanner

Printer

Fax machine

Telephone

Computer

Job description

Join the Department of Corrections at the State Correctional Institution (SCI) at Camp Hill as a Clerical Assistant 2. This position offers a chance to support a busy records office that keeps important information organized and accessible. You will contribute to smooth daily operations by helping manage documents, communication, and schedules. This job is well suited for someone who values accuracy, teamwork, and steady office responsibilities.

This position provides administrative and clerical support that helps office operations remain organized, efficient, and responsive. The role focuses on communication, recordkeeping, scheduling, and document management to support daily business needs.

As a Clerical Assistant 2, you will perform the following duties:

• Communication Support: Answer and direct phone calls, record messages, respond to general inquiries, and operate the institutional switchboard
• Mail Handling: Receive, sort, distribute, prepare, and send incoming and outgoing mail and packages
• Document Preparation: Type correspondence, reports, and other materials while reviewing content for grammar, spelling, and numerical accuracy
• Scheduling Coordination: Organize appointments, meetings, and videoconferences and prepare meeting minutes when needed
• Records Management: Maintain filing systems, archive records, and update databases, spreadsheets, reports, and queries
• Office Operations: Track inventory, compile office activity reports, enter data, and perform scanning, photocopying, faxing, and email organization activities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM or 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
• Graduation from high school;or
• An equivalent combination of experience and training.

Special Requirement:

• Must possess keyboarding skills to meet standards for speed and accuracy.

Additional Requirements:

• Must understand how to efficiently use and navigate a PC.
• Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Successful completion of basic training in Elizabethtown, PA is required.
• Must be able to perform essential job functions

Preferred Qualifications (not required):

• Able to stand and operate document scanning machines

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.