Records Specialist 1 - SCI Cambridge Springs

Commonwealth of Pennsylvania; Meadville (Crawford County); On-site; USD 40,000 - 52,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Corrections seeks a Records Specialist 1 to help maintain inmate records and support critical correctional operations at the State Correctional Institution Cambridge Springs.

The role emphasizes accurate documentation, interagency communication, and attention to detail from start to finish across multiple processes, including record verification, court documentation, inmate identification, and release coordination.

Qualifications

• Two years of clerical or correctional custodial experience; or an equivalent combination of experience and training.
• Must meet PA residency requirement.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must pass a background investigation and CJIS compliance requirements.
• Pennsylvania law provides employment preference for qualified veterans for appointment to many state and local government jobs.

Responsibilities

• Record Review: Collect information from multiple sources and verify inmate record accuracy.
• Court Documentation: Review court orders and related records to support sentence status updates.
• Inmate Identification: Assist with interviewing, photographing, and fingerprinting inmates while explaining procedures.
• Information Updates: Enter record changes and relay required information to staff, agencies, and inmates.
• Release Coordination: Assist with transportation arrangements, release authorizations, and identity verification activities.
• Fingerprint Processing: Process photographs and fingerprints to support proper inmate identification and registration requirements.

Job description

Are you someone who enjoys working with detailed records and making sure important information is accurate from start to finish? As a Records Specialist 1 with the Department of Corrections, you will help maintain inmate records that support critical correctional operations at the State Correctional Institution (SCI) at Cambridge Springs. Your work will contribute to accurate documentation, informed decision-making, and effective communication across multiple agencies. Put your attention to detail to use in a position that supports important daily outcomes.

This position helps maintain and verify inmate records while supporting identification, documentation, and release-related activities within the institution. The role works with information from multiple sources to ensure records remain accurate and current. As a Records Specialist 1, you will perform the following duties:

• Record Review: Collect information from multiple sources and verify inmate record accuracy
• Court Documentation: Review court orders and related records to support sentence status updates
• Inmate Identification: Assist with interviewing, photographing, and fingerprinting inmates while explaining procedures
• Information Updates: Enter record changes and relay required information to staff, agencies, and inmates
• Release Coordination: Assist with transportation arrangements, release authorizations, and identity verification activities
• Fingerprint Processing: Process photographs and fingerprints to support proper inmate identification and registration requirements

Work Schedule and Additional Information:

• Full-time employment, 37.5-hour work week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.