Clerical Assistant 2 (Admin) - SCI Muncy

Commonwealth of Pennsylvania; Muncy (Lycoming County); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania's State Correctional Institution at Muncy is seeking a Clerical Assistant 2 to support daily office operations, prepare and organize documents, record meeting minutes, manage mail, answer calls, and maintain data across DOC applications.

This full-time role runs 37.5 hours per week, 8:00 AM to 4:00 PM, Monday to Friday with a 30-minute lunch; telework is not available. Starting salary is $36,831 annually.

Qualifications

• Six months as Clerical Assistant 1 or equivalent experience/training.
• High school diploma or equivalent.
• Proficiency with Microsoft Word, Excel, Outlook and other office software.

Responsibilities

• Prepare, type, copy, scan, and distribute letters and documents.
• Attend meetings and record minutes.
• Receive, sort, and distribute mail; respond to emails.
• Answer calls and direct callers per policy.
• Enter and maintain data across DOC applications.
• Order office supplies as needed.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High school diploma

Equivalent combination of experience and training

Six months Clerical Assistant 1 experience

Tools

Word processing

Job description

Begin a rewarding career as a Clerical Assistant 2 with the Department of Corrections, State Correctional Institutional (SCI) at Muncy. This role lets you use your organizational skills to help maintain efficient office functions throughout the facility. Every day brings new tasks that let you contribute to the overall success of the institution.

Be part of a workplace that supports growth, service, and reliable teamwork.

This position supports the daily office operations of the State Correctional Institution at Muncy by handling a wide range of clerical tasks. The role ensures that information is properly prepared, shared, and organized for smooth facility operations.

As a Clerical Assistant 2, you will perform the following duties:

• General Correspondence: Prepare, type, copy, scan, and distribute letters, memoranda, meeting minutes, and other documents
• Meeting Support: Attend meetings and record minutes for distribution
• Mail Handling: Receive, sort, and distribute incoming mail and respond to emails
• Phone Communication: Answer calls, direct callers, take messages, and provide information according to policy
• Data Management: Enter and maintain information across DOC applications including APR, DOCNet, and Mainframe
• Supply Ordering: Order office supplies for the assigned work area as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Must understand how to efficiently use and navigate a personal computer.
• Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Previous experience working in an office setting as a clerk and or personal assistant
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.