Clerical Assistant 3 - SCI Smithfield

Commonwealth of Pennsylvania; Pennsylvania; Ibrido; USD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

Commonwealth of Pennsylvania is seeking a Clerical Assistant 3 to handle centralized timekeeping and payroll tasks across correctional facilities. The role supports accurate records, timely transactions, and efficient office operations within the Department of Corrections.

The position involves data entry, error resolution, leave tracking, administrative tasks, customer service, and records management as part of a centralized timekeeper team.

Competenze

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration)
• One year of moderately complex clerical experience
• An equivalent combination of experience and training

Mansioni

• Timekeeping data entry: input and re-code attendance, payroll, and schedule information with correct pay rules
• Error resolution: run reports, investigate discrepancies, and adjust records per audit and payroll requirements
• Leave tracking: monitor absence and leave records with proper documentation
• Administrative assistance: prepare, proofread, and submit reports and documents timely
• Customer service: answer inquiries, distribute messages, review files for information requests
• Records management: maintain filing systems, archive records, update databases and spreadsheets

Conoscenze

Timekeeping

Data entry

Payroll support

Records management

Customer service

Descrizione del lavoro

If you are dedicated, organized employee with a positive attitude and an eye for details who enjoys the challenges of payroll and timekeeping work, this is your opportunity! The Department of Corrections, Field Human Resource Office 6 is hiring a Clerical Assistant 3 to help our team keep payroll and timekeeping processes running smoothly across correctional facilities. Work supports accurate records, timely transactions, and efficient office operations. Apply now for the chance to help an essential agency serve its workforce effectively!

This position serves as a centralized timekeeper for the State Correctional Institutions (SCIs) our field office supports. Work involves processing key payroll and timekeeping activities for multiple bargaining units as well as performing a variety of clerical and administrative support functions. As a Clerical Assistant 3, you will perform the following duties:

• Timekeeping Data Entry: Input and re-code attendance, payroll, and schedule information while applying the correct pay rules for each category
• Error Resolution: Run error reports, investigate discrepancies, and adjust records to correct errors based on audit findings and payroll requirements
• Leave Tracking: Enter, monitor, and maintain absence and leave records; ensure proper documentation is provided when needed
• Administrative Assistance: Prepare, proofread, and submit reports, correspondence, and other documents in an organized and timely manner
• Customer Service: Answer general inquiries, distribute messages, and review files to respond to basic information requests
• Records Management: Maintain filing systems, archive records, and update databases, reports, and spreadsheets to ensure documentation is complete and accurate

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time; possibly up to three days per week after successful completion of a six-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Huntingdon, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirement:

• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.