Clerical Assistant 3 - SCI Smithfield

Commonwealth of Pennsylvania; Huntingdon (Huntingdon County); Hybrid; USD 37,000 - 50,000; Full time

Benefits offered by this job

Telework option

Job summary

Commonwealth of Pennsylvania is hiring a Clerical Assistant 3 to manage payroll and timekeeping across correctional facilities. This role centers on accurate data entry, error resolution, leave tracking, and strong clerical support.

The position offers full-time hours, a daily 8:00 AM–4:00 PM schedule, and a telework option up to three days per week after six-month probation, with in-Pennsylvania location requirements. Pay is commensurate with duties.

Qualifications

• One year as Clerical Assistant 2 or equivalent clerical experience.
• Moderately complex clerical tasks with accuracy.
• Ability to perform essential job functions and pass background checks.

Responsibilities

• Process timekeeping and payroll data entries with correct pay rules.
• Resolve errors by reviewing reports and updating records.
• Track leave and absence with proper documentation.
• Prepare and submit reports and correspondence in a timely manner.
• Answer inquiries and maintain filing systems and databases.

Skills

Timekeeping

Payroll

Data entry

Leave tracking

Records management

Administrative support

Customer service

File organization

Job description

If you are dedicated, organized employee with a positive attitude and an eye for details who enjoys the challenges of payroll and timekeeping work, this is your opportunity! The Department of Corrections, Field Human Resource Office 6 is hiring a Clerical Assistant 3 to help our team keep payroll and timekeeping processes running smoothly across correctional facilities. Work supports accurate records, timely transactions, and efficient office operations.

This position serves as a centralized timekeeper for the State Correctional Institutions (SCIs) our field office supports. Work involves processing key payroll and timekeeping activities for multiple bargaining units as well as performing a variety of clerical and administrative support functions. As a Clerical Assistant 3, you will perform the following duties:

• Timekeeping Data Entry: Input and re-code attendance, payroll, and schedule information while applying the correct pay rules for each category
• Error Resolution: Run error reports, investigate discrepancies, and adjust records to correct errors based on audit findings and payroll requirements
• Leave Tracking: Enter, monitor, and maintain absence and leave records; ensure proper documentation is provided when needed
• Administrative Assistance: Prepare, proofread, and submit reports, correspondence, and other documents in an organized and timely manner
• Customer Service: Answer general inquiries, distribute messages, and review files to respond to basic information requests
• Records Management: Maintain filing systems, archive records, and update databases, reports, and spreadsheets to ensure documentation is complete and accurate

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time; possibly up to three days per week after successful completion of a six-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Huntingdon, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (commonwealth title); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirement:

• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

This position issubject to the provisions of a collective bargaining agreement or memorandum of understanding.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.