Clerical Supervisor 1 - SCI Muncy, Superintendent's Office

Commonwealth of Pennsylvania; Muncy (Lycoming County); On-site; USD 37,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania’s State Correctional Institution at Muncy is seeking a Clerical Supervisor 1 to lead the Superintendent’s Office operations. You will supervise clerical staff, manage confidential records, coordinate communications, and support leadership with reporting and documentation.

Work 37.5 hours per week, 8:00 AM–4:00 PM, Monday–Friday, with no telework option. The starting salary is $41,506 per year; candidates must meet CJIS and background requirements and complete

Qualifications

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Responsibilities

• Office Operations: Manage daily activities within the Superintendent's Office and recommend effective work procedures and standards
• Communication Support: Screen calls, route information to appropriate staff, and compose professional correspondence
• Scheduling Coordination: Maintain calendars, arrange meetings, prepare visit clearances, and coordinate travel accommodations
• Records Management: Maintain filing systems, confidential reports, investigation files, and documentation needed for accreditation requirements
• Staff Supervision: Oversee designated clerical employees, review time records, monitor leave usage, and contribute to hiring and performance management
• Reporting Duties: Prepare reports, meeting minutes, status updates, and other confidential documents for leadership review

Job description

If you are a highly motivated person with great attention to detail, the State Correctional Institution (SCI) at Muncy would like you to be our next Clerical Supervisor 1. In this important role, you will be responsible for leading the overall operation of the Superintendent’s Office. Your work will support leadership decisions, guide clerical staff, and ensure confidential information is handled with care. Take the next step in your career by joining the Department of Corrections, where your work ethic and professionalism are the keys to success!

Serving as the administrative secretary to the Superintendent, you will provide confidential clerical support and help ensure daily office operations run efficiently. You will also oversee clerical staff, coordinate communications, and manage important records and reports. As a Clerical Supervisor 1, you will perform the following duties:

• Office Operations: Manage daily activities within the Superintendent's Office and recommend effective work procedures and standards
• Communication Support: Screen calls, route information to appropriate staff, and compose professional correspondence
• Scheduling Coordination: Maintain calendars, arrange meetings, prepare visit clearances, and coordinate travel accommodations
• Records Management: Maintain filing systems, confidential reports, investigation files, and documentation needed for accreditation requirements
• Staff Supervision: Oversee designated clerical employees, review time records, monitor leave usage, and contribute to hiring and performance management
• Reporting Duties: Prepare reports, meeting minutes, status updates, and other confidential documents for leadership review

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• This position is designated as a confidential position and is not represented under the collective bargaining agreement.
• Telework:You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506(before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.