Clerical Assistant 3 - State Correctional Institution (SCI) Laurel Highlands

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 38,000 - 50,000; Full time

Job summary

The Commonwealth of Pennsylvania's SCI Laurel Highlands is seeking a Clerical Assistant 3 to centralize timekeeping and payroll for multiple bargaining units. You will review time records, process payroll transactions, and safeguard confidential information while communicating with staff to resolve discrepancies.

Full-time role with 8:00 am–4:00 pm hours, occasional telework up to one day per week after six-month probation.

Qualifications

• One year as Clerical Assistant 2 or an equivalent clerical role.
• Ability to perform essential job functions.
• Must pass background check and CJIS compliance.

Responsibilities

• Timekeeping duties including leave, overtime, substitutions, exchanges and walk-time entries.
• Process payroll using shift rosters and related records.
• Review post audits and timekeeping audits; correct payroll records.
• Resolve payroll discrepancies with staff and coordinate with Time Advisor/supervisor as needed.
• Maintain knowledge of collective bargaining agreements and apply provisions accordingly.
• Maintain payroll documentation and safeguard confidential information.

Skills

Timekeeping

Payroll processing

Record review

Confidential handling

Job description

As a Clerical Assistant 3 with SCI Laurel Highlands, you will play an important role in helping staff receive accurate and timely pay. This position offers the chance to work independently, solve payroll challenges, and support daily operations that keep the facility running smoothly. Your attention to detail and sound judgment will make a meaningful impact on employees across multiple bargaining units. Join a team that values accuracy, responsibility, and professional growth.

As a Clerical Assistant 3 at SCI Laurel Highlands, you will serve as a centralized timekeeper responsible for processing payroll and timekeeping activities for multiple bargaining units. This role requires careful review of records, communication with staff, and proper handling of confidential information. As a Clerical Assistant 3, you will perform the following duties:

• Timekeeping Support: Complete timekeeping duties including leave requests, overtime, schedule substitutions, exchanges, and walk time entries


• Payroll Processing: Apply information from shift rosters, overtime reports, and related records when processing payroll transactions


• Record Review: Examine post audits, error reports, and timekeeping audits, and make needed corrections to payroll records


• Issue Resolution: Communicate with staff to resolve payroll discrepancies, and coordinate with the Time Advisor and supervisor when further review is needed


• Agreement Compliance: Maintain knowledge of collective bargaining agreements, and apply relevant provisions consistently during payroll activities


• File Management: Maintain payroll documentation, file correspondence and reports, and safeguard confidential information appropriately

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment


• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.


• Telework: You may have the opportunity to work from home (telework) part-time up to one day per week, after successful completion of a six-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office at SCI Laurel Highlands. The ability to telework is subject to change at any time. Additional details may be provided during the interview.


• Salary: In some cases, the starting salary may be non-negotiable.


• We offer a competitive salary and state benefits, including health insurance, dental, vision, and life insurance.


• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or


• One year of moderately complex clerical experience; or


• An equivalent combination of experience and training.

Additional Requirement:

• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.