Clerical Assistant 2

Commonwealth of PA; Harrisburg (Dauphin County); Hybrid; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Environmental Protection is seeking a Clerical Assistant 2 to support the Real Estate and Property Ownership Section across multiple offices. You will help maintain accurate records, support staff, and keep essential workflows on schedule.

The role includes real estate tracking in eFacts, reception duties, preparing timely Findings of Fact and Public Notices, processing consents for Right of Entry in AML projects, and maintaining records retention

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Responsibilities

• Real Estate Tracking: Enter and track program activities in eFacts and verify all information for accuracy
• Reception Support: Greet visitors, direct calls, and handle routine questions
• Document Preparation: Prepare Findings of Fact, Public Notices which are time sensitive
• Consent Processing: Log, transmit, and verify Consents for Right of Entry for AML projects
• Record Management: Organize and maintain retention schedules, filing systems, and storage transfers

Skills

Administrative support

Record keeping

Reception duties

Education

High school diploma

Tools

eFacts

Job description

THE POSITION

As a Clerical Assistant 2 with the Department of Environmental Protection, you join a team that keeps important projects moving. This role gives you a chance to support real estate and property work that helps protect communities. You help ensure that information is correct, deadlines are met, and staff receive the assistance they need. Your work keeps essential operations organized and running smoothly.

DESCRIPTION OF WORK

This position provides administrative support to the Real Estate and Property Ownership Section across multiple offices. The role helps maintain accurate records, support staff, and keep essential workflows on schedule.

As a Clerical Assistant 2, you will perform the following duties:

• Real Estate Tracking: Enter and track program activities in eFacts and verify all information for accuracy
• Reception Support: Greet visitors, direct calls, and handle routine questions
• Document Preparation: Prepare Findings of Fact, Public Notices which are time sensitive
• Consent Processing: Log, transmit, and verify Consents for Right of Entry for AML projects
• Record Management: Organize and maintain retention schedules, filing systems, and storage transfers

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• **Telework:**You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• **Salary:**Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; o r
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test oncefor this posting.
• Your results will be provided via email.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

• Eligibility rules apply.