Administrative Assistant

Da MaddHouze; San Francisco (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Sick, personal, and parental leave

Child and elder care

Health insurance

Job summary

Da MaddHouze is seeking a responsible Administrative Assistant to manage a variety of administrative tasks in San Francisco. The role includes supporting managers, maintaining office procedures, and assisting with daily office needs.

The ideal candidate has proven experience in administration, excellent communication, and organizational skills. Benefits include sick leave, health insurance, and more.

Qualifications

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
• Knowledge of office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.

Responsibilities

• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.

Skills

Proven experience as an administrative assistant

Knowledge of office management systems

Proficiency in MS Office

Excellent time management skills

Attention to detail

Excellent written and verbal communication skills

Strong organizational skills

Education

High School degree

Tools

MS Office (Excel, PowerPoint)

Office equipment (printers, fax machines)

Job description

Job Description

Job Brief:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Answer and direct phone calls.
• Organize and schedule appointments.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Qualifications

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

Benefits

• Sick, personal, and parental leave.
• Child and elder care.
• Health insurance.