Civil Construction Project Coordinator

McNamee Construction; Oxford (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

McNamee Construction is seeking an organized project administrator to support multiple construction projects by maintaining neat, detailed files and providing flexible office management assistance.

The role involves preparing purchase orders, assisting in procurement, tracking submittals, RFIs, and insurance logs, attending progress meetings, and supporting the project team with documentation throughout the project lifecycle.

Responsibilities

• Maintain complete project files, including timely updates of all necessary records for access by the Project Team.
• Prepare and issue Purchase orders and sub-contracts for timely procurement of materials or assignment of work to outside vendors or contractors.
• Assist in the procurement process by soliciting quotations from vendors or contractors.
• Prepare, request, and track Manufacturer Certifications and/or Test Reports for Materials used on Projects.
• Manage reporting for DBE/SBE/MWBE participation as required by project specifications.
• Prepare, submit, track all project submittals and maintain a detailed submittal log.
• Prepare and distribute correspondence to project owners, vendors, or sub-contractors as directed.
• Prepare, distribute and track RFIs with a dedicated log per project.
• Document extra work/costs and potential claims to support payments to the owner.
• Assist the Estimator with Bid documents and vendor solicitations for new work.
• Attend progress meetings and document minutes; update monthly billing logs.
• Provide support to field personnel by supplying contract documents as needed.
• Maintain a log of sub-contractors' and vendors' insurances and ensure current coverage.
• Assist with project close-out by preparing completion documents as required by the owner.

Job description

McNamee Construction is seeking an organized project administrator to support multiple construction projects by maintaining neat, detailed files and providing flexible office management assistance.

The role involves preparing purchase orders, assisting in procurement, tracking submittals, RFIs, and insurance logs, attending progress meetings, and supporting the project team with documentation throughout the project lifecycle.