City Hall Frontline Administrative Assistant

Bellevue, Washington; Bellevue (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Bellevue’s Client Services Division is seeking an Administrative Assistant to join Bellevue City Hall. You will be at the public service desk handling in-person, phone, email, and online inquiries using multiple software applications including JDE, Maximo, Power Apps, and Power BI.

The role supports variety of administrative tasks, data logging, invoices, purchasing, and records management within a diverse, international city environment.

Qualifications

• Graduation from high school or GED equivalent.
• Two+ years of progressively responsible related experience providing advanced administrative support or frontline service.
• Experience in a service delivery environment with positive attitude and customer focus.
• Experience writing procedures and providing training is preferred.

Responsibilities

• Provide frontline services to the public and city employees at Bellevue City Hall.
• Maintain logs, databases, and systems and ensure data accuracy.
• Assist with travel arrangements, document processing, and procurement activities.
• Process invoices and purchase orders in accordance with policies.
• Coordinate responses to public records requests and support division procedures.
• Provide administrative support across Finance & Asset Management Department.

Skills

Customer service

Communication

Adaptability

Critical thinking

Organizational skills

Problem solving

Education

High school diploma or GED

Tools

JDE

Maximo

Power Apps

Power BI

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

City of Bellevue’s Client Services Division is seeking an Administrative Assistant to join Bellevue City Hall. You will be at the public service desk handling in-person, phone, email, and online inquiries using multiple software applications including JDE, Maximo, Power Apps, and Power BI.

The role supports variety of administrative tasks, data logging, invoices, purchasing, and records management within a diverse, international city environment.