Client Experience & Office Operations Coordinator

Quest Financial; Bellevue (WA); On-site; USD 39,000 - 40,000; Full time

Job summary

Quest Financial in Bellevue is seeking an Administrative Assistant to join our team on a contract basis starting ASAP. The role focuses on delivering exceptional front-of-house service, coordinating client visits, and supporting executives with calendar management and travel arrangements.

You will handle daily office operations, expense tracking, event planning, and coordination with multiple departments to ensure a seamless client experience, while maintaining a welcoming environment for guests

Qualifications

• Strong communication, interpersonal, and organizational skills.
• Ability to manage multiple projects concurrently.
• Creative and strategic thinker focused on workplace and client experiences.
• Experience with workplace management software.
• Excellent problem-solving and analytical abilities.
• Thrives in a fast-paced environment.

Responsibilities

• Act as the first point of engagement, creating a warm, service-oriented atmosphere.
• Perform front-of-house duties including guest registration and visitor management.
• Serve as main contact for clients visiting the workplace.
• Coordinate with departments to ensure seamless client experiences.
• Oversee client visit logistics: meeting rooms, catering, and technology.
• Gather and analyze client feedback to improve experiences.
• Manage executives' calendars and travel arrangements.
• Track expenses and prepare periodic reports.

Skills

Communication

Interpersonal skills

Organizational skills

Multitasking

Client services

Job description

Quest Financial in Bellevue is seeking an Administrative Assistant to join our team on a contract basis starting ASAP. The role focuses on delivering exceptional front-of-house service, coordinating client visits, and supporting executives with calendar management and travel arrangements.

You will handle daily office operations, expense tracking, event planning, and coordination with multiple departments to ensure a seamless client experience, while maintaining a welcoming environment for guests