Bellevue Office Administrator – Growth & Equity Opportunities

Coldstream; Bellevue (WA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision premiums fully

401(k) company match

Paid time off 20-28 days + holidays

Parental leave

Stock ownership opportunity

Volunteer day off

Wellness reimbursement

Mentoring program

Parking/subsidized transit

Job summary

Coldstream in Bellevue is seeking an Office Administrator to manage front desk operations and greet clients with a warm, professional presence. This in-office role runs Monday–Friday, 8:00 AM–5:00 PM, with a one-hour lunch and opportunities for growth within our wealth management practice.

You will support multiple teams, handle mail, deposits, expense reports, and supply management while upholding exceptional client service and accurate record keeping in a collaborative office environment.

Qualifications

• 2+ years of administrative experience in a professional office environment.
• High school diploma or equivalent; Bachelor’s or Associate degree is preferred.
• Proficiency with Microsoft Office (Outlook/calendaring, Word, Excel), Adobe Acrobat, and the ability to learn new software.
• Excellent organizational and prioritization skills.
• The ability to communicate courteously, discreetly and effectively with a wide variety of people.
• Outstanding accuracy and attention to detail.

Responsibilities

• Answer incoming phone calls, provide general information, and direct calls to appropriate team members.
• Greet clients, manage parking access, and provide beverages.
• Manage all incoming and outgoing mail and overnight deliveries; occasionally deliver outgoing mail to post office or UPS.
• Process and deposit incoming checks.
• Create expense reports for multiple executives.
• Order office and kitchen supplies, ensure items are received, and forward receipts for payment.
• Monitor client meetings, place lunch orders, and maintain reception area and conference rooms.
• Provide administrative support to multiple teams.
• Close the office daily.

Skills

Administrative experience

MS Office

Communication skills

Attention to detail

Education

High school diploma or equivalent

Bachelor’s or Associate degree preferred

Tools

Microsoft Office suite

Adobe Acrobat

Job description

Coldstream in Bellevue is seeking an Office Administrator to manage front desk operations and greet clients with a warm, professional presence. This in-office role runs Monday–Friday, 8:00 AM–5:00 PM, with a one-hour lunch and opportunities for growth within our wealth management practice.

You will support multiple teams, handle mail, deposits, expense reports, and supply management while upholding exceptional client service and accurate record keeping in a collaborative office environment.