Frontline Administrative Specialist - City Hall

City-of-Bellevue; Bellevue (WA); On-site; USD 42,000 - 65,000; Full time

Job summary

City of Bellevue is seeking an Administrative Assistant to join the Client Services Division at Bellevue City Hall. This frontline role supports the public and city employees, handling in-person, phone, email, and online inquiries with a focus on accuracy and customer service.

You will work with multiple software applications including JDE, Maximo, Power Apps, and Power BI, maintain logs and databases, process invoices, coordinate records, and assist with event planning and general office tasks.

Qualifications

• Graduation from high school or a GED equivalent.
• Two or more years of progressively responsible related experience providing advanced administrative support and/or frontline service to customers.

Responsibilities

• Provide frontline services to the public and city employees at Bellevue City Hall.
• Maintain logs, databases, and systems; ensure records are current, accurate and complete.
• Coordinate between departments to facilitate service delivery and respond to inquiries.
• Process invoices and assist with purchasing, payments and records management.
• Support with event planning, document processing, and general office tasks.

Skills

Customer service

Communication

Problem solving

Organizational skills

Multitasking

Education

High school diploma or GED

Tools

JDE

Maximo

Power Apps

Power BI

Job description

City of Bellevue is seeking an Administrative Assistant to join the Client Services Division at Bellevue City Hall. This frontline role supports the public and city employees, handling in-person, phone, email, and online inquiries with a focus on accuracy and customer service.

You will work with multiple software applications including JDE, Maximo, Power Apps, and Power BI, maintain logs and databases, process invoices, coordinate records, and assist with event planning and general office tasks.