CARES Administrative Assistant — Onboarding & Operations

City of Bellevue; United States; Hybrid; USD 52,000 - 70,000; Full time

Job summary

City of Bellevue is seeking a CARES Administrative Assistant to support Bellevue Fire CARES operations. You will assist social workers, police officers, and graduate students in onboarding, documentation, scheduling, timekeeping, and overall program coordination.

The role requires proactive, detailed work in a fast-paced environment with discretion handling confidential information. Hybrid schedule after orientation, with onsite presence at Bellevue City Hall several days per week.

Qualifications

• Strong organizational and task-management abilities with attention to detail.
• Ability to handle confidential information with discretion.
• Effective coordination with staff, students, and partners.

Responsibilities

• Create and maintain status lists and files for students and staff.
• Manage onboarding processes: interviews, applications, references, background checks and badging.
• Ensure compliance with required training and confidentiality agreements.
• Oversee timekeeping and payroll coordination for CARES staff.

Skills

Organizational skills

Time management

Communication skills

Discretion and professionalism

Coordination across teams

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

TEAMS

Job description

City of Bellevue is seeking a CARES Administrative Assistant to support Bellevue Fire CARES operations. You will assist social workers, police officers, and graduate students in onboarding, documentation, scheduling, timekeeping, and overall program coordination.

The role requires proactive, detailed work in a fast-paced environment with discretion handling confidential information. Hybrid schedule after orientation, with onsite presence at Bellevue City Hall several days per week.