CIP Administrative Assistant: Trainee Support & Reporting

The Doe Fund Inc; New York (NY); On-site; USD 38,000 - 46,000; Full time

Job summary

The Doe Fund Inc. in Brooklyn, NY is seeking an Administrative Assistant for its Community Improvement Program (CIP). You will support daily operations, manage trainee attendance, and handle administrative tasks in a fast-paced nonprofit environment.

Ideal candidates will be proficient with Google Suite and Microsoft Office, possess strong communication skills, and be comfortable coordinating with multiple departments to ensure accurate records and smooth program administration.

Qualifications

• Proficiency in email and database management.
• Strong interpersonal and customer service skills.

Responsibilities

• Track attendance and input trainee work hours in the automated system.
• File timesheets, injury reports, and special projects/events.
• Communicate daily with supervisor, Program Directors, and Finance Department.
• Resolve pay or PTO discrepancies for trainees.
• Generate memos, crew lists, and weekly reports; update schedules.
• Assist Dispatch with calls, assignments, and crew planning.
• Perform other duties as assigned.

Skills

Computer proficiency

Google Suite

Microsoft Office

Excel

Outlook

Job description

The Doe Fund Inc. in Brooklyn, NY is seeking an Administrative Assistant for its Community Improvement Program (CIP). You will support daily operations, manage trainee attendance, and handle administrative tasks in a fast-paced nonprofit environment.

Ideal candidates will be proficient with Google Suite and Microsoft Office, possess strong communication skills, and be comfortable coordinating with multiple departments to ensure accurate records and smooth program administration.