Administrative Assistant, Community Improvement Program

The Doe Fund Inc.; New York, Northern (NY, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Doe Fund Inc. in Brooklyn, NY is seeking an Administrative Assistant for our Community Improvement Program (CIP) to support daily operations, track trainee attendance, enter work hours, and assist with payroll related tasks.

This role requires proficiency with Google Suite and Microsoft Office, strong customer-service skills, and the ability to communicate with supervisors, directors, and trainees. Join us in a mission-driven environment that values diversity and offers growth opportunities.

Qualifications

• Proficiency in Google Suite and Microsoft Office including Excel, Word, and Outlook.
• Strong customer service skills.
• Excellent communication and teamwork abilities.

Responsibilities

• Track attendance daily and enter trainee work hours into the system; monitor PTO for CIP trainees.
• File timesheets, injury reports, and special projects/events.
• Communicate daily with supervisor, Program Directors, and Finance.
• Resolve pay or PTO discrepancies for trainees.
• Generate memos, crew lists, and weekly reports; manage schedules and printed lists.
• Assist Dispatch with calls, assignments, and crew allocations; perform other duties as assigned.

Skills

Customer service

Communication

Tools

Google Suite

Microsoft Office

Excel

Outlook

Database management

Job description

The Doe Fund Inc. in Brooklyn, NY is seeking an Administrative Assistant for our Community Improvement Program (CIP) to support daily operations, track trainee attendance, enter work hours, and assist with payroll related tasks.

This role requires proficiency with Google Suite and Microsoft Office, strong customer-service skills, and the ability to communicate with supervisors, directors, and trainees. Join us in a mission-driven environment that values diversity and offers growth opportunities.